Accounts Payable Specialist

Accounts Payable Specialist Old Rochester Regional School District/MA Supt. #55 Business Office - Mattapoisett, Massachusetts Job Details

Job ID:

5652901

Application Deadline:

Posted until filled

Posted:

Apr 22, 2026 12:00 AM (UTC)

Starting Date:

Immediately Job Description The Old Rochester Regional School District and MA Superintendency Union #55 is seeking an Accounts Payable Specialist in the Business Office. This position reports directly to the Assistant Superintendent of Finance and Operations.

Responsibilities:

Prepares vouchers for accounts payable package for all funds of the school district in compliance with generally accepted accounting principles. Maintains verbal and written correspondence and records involving vendors conducting business with the school district; compliance with W-9 and vendor setup protocols. Verifies receipt of merchandise and services with responsible purchasing agents of the District; verifies accuracy of invoices to purchase order and negotiated terms and pricing of executed contracts; obtains authorized signatures for proper documentation for all funds of the school district. Prepares bi-weekly warrants, verification reports, accounts payable checks, and warrant recaps for the District Treasurer in accordance with established schedules. Recognizes the relationship of detailed budgets to expenditure account codes. Prepares warrant package (reports and related invoices) for authorized approval in accordance with established schedules. Provides warrant check listings and void listings to banking institutions; works closely with treasurer to disposition [stale dated] outstanding checks; maintains other communications with bank personnel as necessary. Separates and files all warrant processed invoices and reports appropriately to ensure proper audit trail for segregated funds (i.e. grants, scholarships, etc.). Administers chargebacks expenses as appropriate. Periodically prepares and reviews purchase order aging schedule; reconciles/dispositions open purchase orders (with specific emphasis on year-end). Maintains all accounts payable disbursement files of the school district; performs annual review of vendor activity; prepares and mails 1099's to required vendors in accordance with IRS guidelines; electronically generates and files 1099's in accordance with required formats and IRS deadlines. Communicates professionally, courteously and confidentially as needed to address questions from staff, vendors and other stakeholders. Performs all general duties and responsibilities required in a business office (i.e. mail, phones, position coverage, petty cash, faxing, emailing, purchase orders, date stamping, cash collections etc.) and other assignments as assigned. Other duties as required by Supervisor/Designee.

Qualifications:

High School diploma or equivalent and a minimum of 3 years accounts payable experience is preferred. Successful work experience in a public school business office and familiarity with municipal government accounting, budgeting practices, and procurement laws is preferred. Knowledge of accounting software (Infinite Visions), Google Suite and Microsoft Office suite (Word, Excel, Access, PowerPoint). Ability to adhere to stringent deadlines. This position requires sustained physical activity such as sitting at a desk for several hours a day, hand/wrist movement as in writing or using a keyboard and mouse. Other activities may include moderate to frequent physical exertion in body movements such as reaching, bending and twisting.

Position Type:

Full-time

Salary:

$55,000 to $63,500 Per Year