Accounting Specialist

The Accounting Specialist is a key player in ensuring smooth financial operations and exceptional client support for our Service Team. The primary responsibilities include daily customer invoicing, accounts payable approvals, assistance with payroll processes, and customer communication regarding invoice status and payments.

Responsibilities:

Daily Customer Invoicing:

Generate and process customer invoices through ServiceTrade software for completed maintenance and service work. Ensure accuracy in invoicing, including appropriate documentation and compliance with customer contracts.

Accounts Payable Approvals:

Review and approve daily accounts payable for vendor invoices related to the Service Group. Ensure accurate coding and documentation for all payments.

Payroll Assistance:

Assist in the preparation and processing of payroll for service technicians and administrative staff, ensuring timely and accurate submissions.

Customer Communication:

Communicate with customers regarding the status of open invoices, providing updates on billing and payment schedules. Follow up on outstanding payments and address customer inquiries or issues related to invoicing. Collaborate with the accounting team to reconcile discrepancies in accounts receivable and accounts payable.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. 2+ years of accounting experience, preferably in the service or construction industry. Experience with invoicing software (ServiceTrade experience a plus). Strong knowledge of accounts payable, accounts receivable and payroll processes. Proficiency in Microsoft Office Suite, particularly Excel. Excellent communication skills, both written and verbal. Strong organizational skills with the ability to manage multiple tasks and deadlines. Pay range is $28-33/hr. You must have construction or service industry experience to be considered at the top end of the range.