PRINCIPAL CLERK - ACCOUNTS PAYABLE

PRINCIPAL CLERK - ACCOUNTS PAYABLE

Westfield Public Schools District - Westfield, Massachusetts Job Details

Job ID:

5613738

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description Westfield Public Schools seeks qualified applicants for the following opening:

JOB GOAL

To assist the School Business Administrator with tasks necessary for the efficient operation of the school district.

PERFORMANCE RESPONSIBILITIES

PURCHASE ORDERS:

Work with all staff to complete the ordering process and resolve problems. Report discrepancies to School Business Administrator. Enter requisitions. Convert requisitions to Purchase Orders. Send purchase orders to vendors and departments. Assume duties of other Account Payable staff when needed. Print and monitor open purchase order reports.

INVOICES

Review and prepare invoices. Match invoices to purchases and enter into the financial software system. Post all invoices and liquidate purchase orders to create preliminary warrant. Understand city contracts, check pricing and terms when creating invoices. Work directly with vendors to obtain prices, information on contracts, and resolve discrepancies. Process, audit, and track all employee expense vouchers, and vendor statements and accounts. Prepare weekly warrants and work directly with City auditor's office to ensure accurate invoice creation, clarify purchases and resolve issues. Work with outside auditors.

INTER-DEPARTMENT CHARGES

Review/process payments for department heads/principals when needed. Resolve discrepancies, balance reports. Process and keep records of expended transfers.

GENERAL DUTIES

Maintain accurate invoice and purchase order files for each site/department. Review and process invoices. Responsible for effectively researching, tracking and resolving accounting problems and discrepancies. Answer and provide documentation for inquiries from employees, vendors and the City Auditor's office. Act as business office liaison with assigned schools/departments. Knowledge of spreadsheet software, MUNIS, and MS Word, Excel and Outlook. General office duties. Any other duties as assigned by the School Business Administrator or his/her designee. Also responsible for "Position Descriptors."

REPORTS TO

School Business Administrator

TERMS OF EMPLOYMENT

The salary and terms of employment shall be commensurate with the

AFSCME 346

collective bargaining agreement.

EVALUATION

Performance on this job will be evaluated in accordance with provisions of the Westfield School Committee's policy on evaluation.

Position Type:

Full-time

Salary:

$20 to $31 Per Hour