Accounts Payable Specialist

Accounts Payable Specialist We are seeking an Accounts Payable Specialist for a long-term contract opportunity. This role is well suited for an accounting professional who can manage invoice processing, payment activity, and month-end support with accuracy and consistency. The position works across internal teams and with external vendors to maintain current payables, organized records, and proper accounting period reporting.

Responsibilities:

• Review vendor invoices and internal purchasing documentation, verify billing accuracy, resolve discrepancies, and assign appropriate general ledger accounts and cost centers prior to processing.
• Monitor payment deadlines, obtain required approvals, and process payments within established terms.
• Maintain vendor records in the accounts payable system, including updated profile information and required tax documentation.
• Organize and retain electronic payment files for completed invoices in a clear and audit-ready format.
• Record accounts payable transactions in the general ledger and prepare monthly accrual entries, including tracking changes and reversing entries in the following period.
• Verify that check requests and wire payments are properly authorized, supported, and processed accurately.
• Assist with vendor setup tasks, including credit applications, supply order postings, and requisition preparation for approval.
• Respond to audit-related inquiries, assist with year-end tax reporting, reconcile assigned accounts, and communicate delays affecting payment status.
• Provide backup support for other accounting functions, including reporting, reconciliations, cash tracking, and fixed asset record maintenance as needed.

? At least 3 years of hands-on accounts payable experience in a detail-oriented accounting environment. ? Associate degree with a focus in accounting preferred; equivalent practical experience may be considered in place of formal education. ? Solid understanding of accounting fundamentals, including invoice coding, journal entries, accruals, and month-end close support. ? Experience with accounts payable processes such as ACH transactions, check runs, payment approvals, and vendor file maintenance. ? Proficiency in Microsoft Excel and confidence using computerized accounting or financial systems for research and data entry. ? Strong analytical, organizational, and problem-solving skills with the ability to manage deadlines and work independently. ? Effective written and verbal communication skills for coordinating with vendors, internal departments, auditors, and management. ? Prior experience in a financial institution or financial services setting is preferred.