Accounts Payable Clerk II

Job DescriptionJob Description Description:

We are fully aware that Canopy is a unique ERP. We're looking for candidates with strong Accounts Payable experience rather than direct experience with Canopy. We are seeking an experienced Accounts Payable (AP) Specialist to join our team on a full-time basis. The ideal candidate will have a minimum of 3-5 years of direct AP experience. This is a Monday through Friday, on-site position, with working hours from 8:30 AM to 5:00 PM. Overtime is possible but limited to 1 to 2 hours per week. Interviews will be conducted via Teams. Work Schedule and Compensation

• Monday - Friday, 8:30 AM to 5:00 PM (Overtime possible, no more than 1-2 hours per week)
• Interviews will be conducted via Microsoft Teams Key Responsibilities
• Process daily accounts payable transactions, ensuring accurate and timely entry of invoices and expenses.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Analyze invoice and expense reports, charging expenses to appropriate accounts and cost centers; record all entries accurately.
• Monitor discount opportunities and ensure timely payments to vendors.
• Verify federal ID numbers for vendors as required.
• Schedule and prepare checks for vendor payments.
• Resolve purchase order, contract, invoice, or payment discrepancies and ensure proper documentation.
• Ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments as needed.
• Process payments to employees by receiving and verifying expense reports and requests for advances; prepare checks accordingly.
• Maintain confidentiality and protect the organization's value by handling sensitive information appropriately.
• Continuously seek to improve the payment process and support period close activities, managing increased workloads as necessary.
• Process customer credits as required. Required Qualifications
• 3-5 years of direct Accounts Payable experience.
• Prior experience with Canopy ERP is required.
• Strong analytical skills with attention to detail for verifying entries and reconciling reports.
• Proficiency in processing high volumes of transactions efficiently and accurately.
• Excellent communication and problem-solving skills for resolving discrepancies.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Experience in period close activities and managing increased workloads when necessary.