Clerk IV - Accounting and Finance (1.0 FTE/12 month)

Performs comprehensive general and accounting clerical duties in support of a program, department, or office. Processes invoices and related accounts payable documents. Process procurement documents. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education, Training, and Experience:

Possession of a high school diploma or appropriate equivalent. Five years of office clerical experience. Experience with fiscal and/or accounting duties preferred.

Note:

Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.

Licenses and Certifications N/A Knowledge, Skills, and Abilities:

Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems. Skill in maintaining databases, spreadsheets, and logs. Skill in maintaining filing systems. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors. Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

FLSA Status:

Non-Exempt Retirement:

Eligible for the Maryland State Retirement System.

Salary:

$23.13 - $ 40.466/hour depending on experience, based on grade 04, ESPBC (Education Support Professionals of Baltimore County) pay scale, effective January 1, 2026. Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/operations/fiscalservices/payroll/salary_scales

Benefits:

BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire. Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement

Conditions of Employment:

Employment in this position is contingent upon successfully completing a background, Department of Social Services (DSS) and criminal history check. A completed application must be on file in the Office of Staffing/Temporary Services to be eligible to work in this position. Application Instructions Please read and carefully follow the instructions provided below. Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy. Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to. Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers. Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment. Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US. If you have military experience, you will be asked to provide a copy of DD214. Official transcripts for all higher education must be received prior to contract signing. Some positions will require employees to undergo a physical examination. All newly hired personnel must attend a Badges and Benefits session. Additional job verification will be required for salary credit.

Contact Information Office of Temporary & Support Services Phone:

443-809-8952 EXAMPLES

OF DUTIES

Receives, reviews, and processes invoices for a variety of payable accounts. Resolves discrepancies, which may require extensive research, involved with purchase orders, invoices, receiving confirmations, invoice approvals, and purchase order verifications to ensure that payments to vendors can be made promptly. Process reimbursements to schools and travel and mileage reimbursements for employees. Ensure compliance with travel policies, rules, and procedures. Confers with schools, offices, and vendors in an effort to resolve problems and answer questions regarding invoices, purchase orders, and payments. Makes ledger and journal entries by exact amounts, dates, and accounts. Scan and process vendor invoices, reimbursements and other accounting documents through the document management system. Enters, retrieves, and compiles information using Advantage Financial and other automated information systems. Reviews, prepares, and processes records, forms, and similar documents according to rules, regulations, policies, and procedures. Reviews documents for completeness and accuracy. Codes, enters, and retrieves information using automated database systems and software. Prepares and processes work orders, requisitions, vouchers, invoices, journal entries and other standard office forms. Gathers information required for reports. Receives, distributes, and files documents. Sets up and maintains databases, spreadsheets, and logs. Enters and retrieves information from databases. Organizes and maintains electronic and paper document filing systems. Verify accuracy of accounts payable checks before mailing. Receives and responds to requests for information. Provides information to callers regarding office programs, services, and procedures. Acts at the Records Liaison for the Department of Fiscal Services.