Accounts Payable Associate

Description We are looking for an Accounts Payable Associate to join a finance team in Westminster, Maryland. This position plays an important role in keeping vendor payments accurate, timely, and aligned with accounting guidelines. The ideal candidate will bring strong organizational skills, careful attention to detail, and the ability to work effectively with both suppliers and internal departments.

Responsibilities:

• Review incoming invoices, confirm supporting approvals, and enter payment information with a high level of accuracy.
• Compare invoices with purchase orders and receiving records to verify that billing details are complete and properly documented.
• Coordinate routine payment processing, including checks and electronic disbursements, to ensure vendors are paid on schedule.
• Examine vendor account statements, investigate inconsistencies, and work through billing concerns to achieve timely resolution.
• Maintain well-organized payable files and supporting records so documentation is current, accessible, and audit-ready.
• Respond to vendor questions regarding payment activity and partner with internal teams to address invoice-related issues.
• Contribute to month-end close activities by assisting with reconciliations, accrual support, and other accounting follow-up tasks.
• Follow established financial controls, company procedures, and applicable compliance standards in all accounts payable activities.
• Provide requested reports and documentation during audit reviews and assist with additional accounting-related assignments as needed. Requirements
• Two to four years of experience in accounts payable or a broader accounting support role.
• Associate's or bachelor's degree in Accounting, Finance, or a related discipline is preferred.
• Working knowledge of invoice coding, payment processing, and general accounts payable procedures.
• Proficiency with accounting systems and Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Solid understanding of foundational accounting practices and the importance of accurate financial records.
• Strong organizational abilities with the capacity to manage deadlines and shifting priorities effectively.
• Clear communication skills and sound problem-solving ability when handling vendor or invoice discrepancies.

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