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Accounts Payable Specialist
Job
Robert Half
Lewiston, ME (In Person)
Full-Time
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Job Description
We are looking for an Accounts Payable Specialist to support a non-profit organization in Lewiston, Maine through a Long-term Contract assignment. This position is ideal for a detail-oriented accounting specialist who can manage invoice processing, payment activity, and expense coding with accuracy and consistency. The role will contribute to timely financial operations while helping maintain reliable records and strong internal controls.
Responsibilities:
- Review vendor invoices, confirm supporting documentation, and prepare items for accurate entry into the accounts payable workflow.
- Assign appropriate general ledger codes to invoices and payment records to ensure expenses are recorded correctly.
- Process payments through ACH transactions and check runs in accordance with established schedules and approval requirements.
- Reconcile payable activity, investigate discrepancies, and follow up with internal teams or vendors to resolve outstanding issues.
- Maintain organized financial documentation and update records to support audits, reporting, and day-to-day accounting operations.
- Monitor payment deadlines and help ensure vendors are paid on time while adhering to organizational policies.
- Communicate clearly with vendors and staff regarding invoice status, payment questions, and account details.