Finance Assistant

Finance Assistant Scio Township Ann Arbor, MI Job Details Full-time $53,426 - $73,955 a year 19 hours ago Benefits Disability insurance Health insurance Paid time off Life insurance Retirement plan Qualifications Computer operation Finance Finance Invoice payment processing Bookkeeping for tax purposes Financial records management Payroll data entry General ledger accounting Computer skills Local ordinances General ledger data entry Journal entries Associate's degree Payroll record maintenance Financial compliance

Full Job Description Position Summary:

Performs a variety of accounting and clerical tasks, including utility billing, journalizing and posting in support of Township, its subcomponents units and joint authorities, if and as authorized by the Board. Maintains accurate accounting records to ensure a balanced general ledger. Duties include allocating expenditures/revenues to individual departments' financial records, reconciling assigned accounts, and participating in monthly and year-end financial activities. Serves as backup for Finance Manager when needed.

Essential Job Functions:

1. Manages all utility billing including preparing and answering questions about customer bills, coordinating tax lists, collections and transfers for delinquent utility accounts. 2. Processes bi-weekly payroll ensuring that deadlines and compliance standards are met, appropriate procedures are followed, and various summaries and analyses are prepared as required. 3. Maintains journals and ledgers for Township transactions to reflect the amount of accounts and their purposes. 4. Processes accounts payable by receiving approved invoices, checking the accuracy of the account number and the amount, communicating discrepancies to individual Department Heads, and entering information into the computer. 5. Prepares accounts payable reports for general fund expenditures for Township Board approval, and prepares check run after approval at the Board meeting. Works closely with the Township Treasurer to pay out taxes to the units and refund duplicate payments and overpayments. 6. Maintains binders on all check run reports, and numerically sequential check copies for audit purposes. 7. Clears cashed checks and runs reports on outstanding checks for reconciliation of general ledger checking accounts for all funds. 8. Contacts vendors to investigate discrepancies and provides information in non-routine situations. Provides vendors with appropriate documentation to resolve issues as needed. 9. Maintains Board approved contracts making sure payments made comply with the contract guidelines. 10. Maintains contract and other agreements (hard copy and electronic) for accounting and management use. Notifies Department Heads of contract compliance issues and expiring contracts. 11. Handles customer concerns and answers the telephone. 12. Tracks payments made to individuals that are reportable as 1099 income. Processes 1099s and 1096 form and submits to the I.R.S. and the State of Michigan at calendar year-end. 13. Maintains accounts receivable records, prepares work orders for services and invoices based upon authorized requests, follows up on delinquent accounts including utility billing. 14. Maintains accurate inventory of township assets including acquisitions and disposals. 15. Assists in the development of water and sewer rates, compiling financial information, and developing spreadsheets to facilitate the automatic calculation of rates based on changing variables. 16. Prepares monthly bank reconciliations for all township bank accounts. 17. Prepares W-3, W-2s and 941s. 18. May work closely with the Finance Director, Clerk or Treasurer to advise in support of finance and treasury-related tasks. 19. Attends and participates in various meetings as requested, occasional attendance of Board of Trustees meetings when required. 20. Performs other related duties as assigned.

Knowledge, Skills, Abilities, and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

• Associate's degree in accounting, finance, or related field preferred.
• Three or more years of experience in accounting or related field. Previous experience in a municipal setting preferred.
• Thorough knowledge of accounting best practices, procedures, methods, and techniques.
• Knowledge of local, State and Federal statues, ordinances, regulations and procedural requirements pertaining to municipal accounting.
• Skill in the use of general office equipment, computer systems and related software.
• Skill in maintaining accurate and comprehensive records, accounts and other public documents.

Please complete an application and provide a cover letter and resume.

Job Type:

Full-time Pay:

$53,426.00 - $73,955.00 per year

Benefits:

Disability insurance Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person