Accounting Service Assistant

Accounting Services Assistant -

Metro Detroit Job Summary:

Our client is seeking a dedicated and detail-oriented Accounting Services Assistant to support the Controller. This full-time, in-office position requires an individual who thrives in a fast-paced environment and can effectively manage a wide range of accounting, billing, invoicing, and administrative tasks. The successful candidate will demonstrate the ability to handle multiple assignments simultaneously while maintaining urgency, accuracy, and confidentiality.

Key Responsibilities:

Collaborate with the Controller to ensure smooth accounting operations, mainly Accounts Payable including processing online payments, entering bills, auditing and performing account reconciliations. Maintain accurate records of labor, payment structures and schedules, equipment, and material usage, and input data into the accounting system to generate invoices. Review and audit complex invoices to ensure accuracy and compliance. Reconcile credit card statements and process expense reports within the company's software program. Maintain and update reports, sales data, and other essential records to support financial operations. Communicate professionally with internal teams, contractors, adjusters, and customers, providing updates and addressing inquiries as needed. Assist in the preparation of Accounts Payable financial reports and other accounting-related documentation. Perform administrative duties, including maintaining organized files, answering calls, and managing emails in a professional manner. Support the organization with various office tasks to ensure efficient office operations. Handle after-hours calls when necessary.

Qualifications:

A minimum of a 2-year college degree is preferred. Minimum of 5 years of administrative and accounting experience, with a focus on accounts payable, accounts receivable, and invoicing. Proficient in QuickBooks Desktop and general accounting principles. High proficiency with Microsoft Office applications, particularly Excel, and the ability to efficiently manage multiple tasks. Strong organizational and time-management skills, with a proven ability to work under pressure and meet tight deadlines. Excellent communication skills, both written and verbal, with the ability to interact professionally with various stakeholders. Ability to work independently, take initiative, and maintain a high level of accuracy and confidentiality in all tasks.

Perks & Benefits:

Competitive hourly pay. Comprehensive benefits package including dental, medical, and vision coverage. Flexible Spending Account (FSA). Company-paid life insurance. Short and Long-Term Disability Insurance. Paid Time Off (PTO). 401(k)and company match. Excellent company culture with growth opportunities.