Accounts Receivable Administrator

Accounts Receivable Administrator Saint Clair Shores, MI Job Details Full-time From $50,000 a year 18 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Retirement plan Qualifications Cash flow management Business financial process improvement Record keeping Accounts receivable Phone communication ERP systems Process improvement Mid-level Client invoicing Accounting and finance experience Productivity software 2 years Communication skills Client interaction via phone calls Full Job Description Jefferson Beach Yacht Sales is a Great Lakes based dealership with eight locations, including sales and service support operations in Naples, Florida. We specialize in larger vessels, selling new and used, and offering facilities in brokerage, service, finance, and insurance. JBYS is an award-winning leader in the boating community, with over 900 years of combined industry experience across the team, serving customers with excellence and representing the finest quality brands.

Job Description:

Jefferson Beach Yacht Sales is seeking a detail-oriented and proactive Accounts Receivable Specialist to support our Service receivables. This role is critical to maintaining strong cash flow by ensuring accurate, timely invoicing and consistent follow-up on outstanding receivables. The AR Administrator will serve as a key liaison between Service, Sales, and our Clients, ensuring that completed work is billed promptly and collections are handled professionally and efficiently. Key Responsibilities Invoice Processing & Billing Generate and send service invoices within at least 24 hours of job or work order completion. Review service work orders with local service writer/project manager for accuracy (labor, parts, tax schema, and pricing) Ensure all billing aligns with JBYS policies and procedures Coordinate with Service Managers, Writers and Technicians to resolve discrepancies Accounts Receivable Management Monitor and manage AR aging reports daily Proactively follow up on past due invoices via phone and email Address any client issues due to possible billing errors Maintain accurate records of all client communications Work to keep AR balances within company targets Client & Internal Coordination Act as the primary point of contact for invoice-related client inquiries Collaborate with Service and Sales teams to resolve billing issues quickly Communicate professionally with high-end clientele to preserve relationships Process & Reporting Assist in maintaining and improving real-time billing processes Support reporting for leadership on AR performance and trends Identify opportunities to improve billing efficiency and collections Qualifications 2+ years of experience in Accounts Receivable, Billing, or Accounting Strong attention to detail and accuracy Excellent communication and customer service skills Ability to manage multiple priorities in a fast-paced environment Proficiency in Microsoft Office suite Experience with ERP or service management systems (Dockmaster a plus) Preferred Experience Marine, automotive, or service-based industry experience Familiarity with work orders, parts, and labor billing Experience working with high-value clientele Success Metrics Invoices sent within 24 hours of completion AR balance maintained within company thresholds Reduction in aging (30/60/90+ days) Minimal billing errors or rework Compensation & Benefits Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for growth within a growing marine organization

Job Type:

Full-time Pay:

From $50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Retirement plan

Work Location:

In person