Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST - TRAVERSE CITY

Northern Lakes Community Mental Health Authority is seek an Accounts Payable Specialist to join our team. The primary functions of this position include administrative support to the Chief Financial Officer and the Reimbursement Manager. The main accounting section of this job is to analyze and process the weekly voucher, maintain the general ledger system, and forecast fiscal year cash flow needs.

ESSENTIAL FUNCTIONS

Perform check runs and process ACH/direct deposit payments. Review all purchase orders and invoices for appropriate documentation and approval and ensure documentation meets governmental standards prior to processing bills in general ledger. Upload electronic invoices from billing software into general ledger system and ensure all information is accurate. Assess invoices and claims for proper posting to accounts, cost centers, and dimensions for accurate costing. Reconcile multiple agency credit card account statements to ensure all documentation is present and follow up with internal personnel when further documentation is needed. Review, research, and reconcile invoice discrepancies. Generate various financial reports for data analysis on a weekly, monthly, and quarterly basis. Process and finalize monthly wire transfers and direct withdrawals in general ledger system. Maintain, organize, and update a filing system for voucher documentation, records, and documents, to ensure easily accessible information. Provide supporting documentation as needed for annual financial audit. Maintain correspondence with vendors and respond to and resolve inquiries. Manage petty cash reconciliations. Complete PA-423 quarterly reporting. Process MDHHS Food Assistance Program financial data monthly. Place monthly BATA ticket orders and distribute them to staff and consumers. Mainain vendor W-9 files and enter 1099 designation based on appropriate laws. Maintain and reconcile general fixed asset account group. Assist, support, and provide guidance to accounting department staff. Develop and maintain complex systems of information gathering and reporting to meet the needs of the team and/or agency. Provide guidance, direction, and information to employees and supervisors on specific situations that arise. Assist in the development of policies and procedures for the team or area of expertise to maintain appropriate standards in compliance with regulatory bodies. May serve back-up for all other accounting functions.

QUALIFICATIONS

Bachelor's degree preferred. Associate's degree with a minimum of four (4) years related experience will be considered. Skills testing will be administered.

PAY:

$58,399 - $66,899

BENEFITS:

Medical Insurance (4 options) Dental Insurance (2 options) Vision Insurance (2 options) Health Savings Account Healthcare and dependent care flex spending account MERS Retirement Plan (with Employer matching up to 5%) Paid Time Off (18 days in 1st year) Holidays (13 days) Employee Assistance Program Short Term Disability Long Term Disability Accidental Death & Dismemberment Insurance

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

This position may require irregular hours. This position may require travel by personal vehicle if an agency vehicle is not available. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occassionally:

Lifting up to 25 lbs with or without assistance; stretching/reaching; exposure to blood borne pathogens and infectious disease; exposure to hazardous material; stooping (bend at waist)

Frequently:

Hand/finger dexerity; talking in person; talking on the telephone; hearing in person; hearing on the telephone; vision for close work

NLCMHA EEO

Statement Northern Lakes CMH Authority is an equal opportunity employer and is committed to fostering a work environment that respects the dignity and worth of each individual and is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law . Northern Lakes CMH Authority will provide reasonable accommodations to individuals with disabilities or based on sincerely held religious beliefs, in accordance with applicable laws. H iring decisions are based exclusively on merit, qualifications and business needs.