Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to support invoice processing and vendor payment activities for a wholesale distribution organization in Minnetonka, Minnesota. This Long-term Contract position is ideal for someone who can work accurately in a fast-paced environment while managing purchase order issues, tax-related invoice review, and supplier documentation. The role requires close attention to detail, sound judgment, and the ability to coordinate effectively with internal partners and external vendors.

Responsibilities:

• Review and assign proper accounting codes to incoming vendor invoices to ensure accurate entry and payment processing.
• Investigate invoices that do not balance correctly and resolve discrepancies before they move forward in the approval cycle.
• Correct freight-related details on purchase orders when charges do not align with supporting documentation.
• Update purchase orders to resolve additional fee or charge discrepancies and maintain accurate transaction records.
• Escalate pricing and quantity mismatches to the appropriate buyer for follow-up and resolution.
• Examine invoices for sales and use tax concerns, applying appropriate tax treatment and tracking items that require further review.
• Monitor payables activity for early payment or discount opportunities and help maximize available savings.
• Audit supplier agreements against invoice submissions to confirm billing accuracy and contract compliance.
• Support supplier setup and maintenance activities to help ensure complete and accurate vendor records. Requirements
• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Practical experience with invoice coding, vendor invoice entry, and purchase order matching.
• Knowledge of common accounts payable processes, including ACH payments and check runs.
• Ability to identify and resolve invoice discrepancies involving pricing, quantities, freight, and other charges.
• Familiarity with sales tax and use tax review in an accounts payable environment.
• Experience working with multiple vendors while maintaining strong business relationships.
• Strong attention to detail, organizational skills, and accuracy in handling high-volume transactions.
• Understanding of supplier agreements and how they relate to invoice validation and payment processing.
• Experience with IFS software a plus.

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