Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to support corporate accounting operations in New Brighton, Minnesota. This Long-term Contract position is ideal for a highly organized and detail-oriented individual who can manage invoice activity, vendor payments, and account reconciliation in a multi-entity environment. The role works closely with internal teams to maintain accurate financial records, promote consistent payment practices, and help strengthen accounts payable processes across the organization.

Responsibilities:

• Review and enter a high volume of vendor invoices for the corporate entity with a strong focus on accuracy, completeness, and timeliness.
• Verify general ledger coding, approval routing, and supporting documentation to ensure each transaction aligns with internal accounting standards and company policies.
• Coordinate recurring payment activity, including check disbursements, ACH transactions, wire payments, and other approved payment methods.
• Reconcile vendor statements, investigate open items, and resolve billing discrepancies or payment concerns in partnership with suppliers and internal stakeholders.
• Maintain current vendor master data such as tax forms, banking information, and payment terms while safeguarding the accuracy of records.
• Work with subsidiary accounting teams to align accounts payable practices, support shared vendors, and improve coordination across multiple business entities.
• Contribute to month-end close by preparing payable-related reconciliations, assisting with accrual entries, and supporting reporting needs.
• Track accounts payable aging to help ensure obligations are settled within established terms and to identify exceptions requiring follow-up.
• Respond promptly and professionally to questions from vendors and employees regarding invoice status, payment timing, and documentation requests.
• Assist with process documentation, internal control enhancements, and audit support by gathering schedules, records, and payment backup as needed.
• Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration. Requirements
• At least 3 years of accounts payable experience, ideally within a corporate, shared services, or multi-entity accounting setting.
• Practical knowledge of invoice coding, payment processing, vendor maintenance, and account reconciliation activities.
• Experience handling ACH payments, check runs, and other standard disbursement processes within an accounts payable function.
• Familiarity with ERP platforms or accounts payable automation tools used to manage invoice workflow and payment execution.
• Strong Microsoft Excel and Microsoft Office skills for tracking, analysis, and documentation.
• Excellent attention to detail, sound organizational ability, and the capacity to manage multiple priorities effectively.
• Clear communication skills with the ability to collaborate across departments and support both corporate and subsidiary teams.
• Associate or bachelor's degree in accounting, finance, or a related field is preferred.

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