Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to support a manufacturing organization in Owatonna, Minnesota. This Contract position is well suited for someone who can manage invoice processing accurately, maintain organized payment workflows, and help keep vendor accounts in good standing. The ideal candidate brings a detail-focused approach, works comfortably with high-volume transactions, and communicates effectively across accounting and operations teams.

Responsibilities:

• Review vendor invoices for accuracy, assign the appropriate account codes, and prepare transactions for timely entry into the accounts payable system.
• Process a steady volume of payables while ensuring supporting documentation is complete and approvals are in place before payment is issued.
• Coordinate payment activity through ACH and check runs, making sure disbursements are completed according to established schedules.
• Reconcile vendor statements, investigate discrepancies, and work with internal departments or suppliers to resolve outstanding issues.
• Maintain organized records of invoices, payment confirmations, and related accounting documents to support audit readiness and reporting needs.
• Monitor aging items and follow up on overdue or unmatched transactions to help preserve accurate financial records.
• Assist with updates to accounts payable procedures or workflows when payment processes or systems change.
• Collaborate with accounting staff to ensure expense coding and invoice handling align with company policies and financial controls. Requirements
• Hands-on experience in accounts payable, preferably within a manufacturing or high-volume transaction environment.
• Strong understanding of invoice coding, account coding, and standard accounts payable documentation practices.
• Practical experience processing ACH payments and coordinating check runs with accuracy and consistency.
• Ability to identify discrepancies, research issues, and resolve payment-related problems in a timely manner.
• High level of attention to detail with the ability to manage multiple deadlines and prioritize daily workload effectively.
• Proficiency with accounting systems and spreadsheet tools used for invoice tracking, payment processing, and reconciliation.
• Clear communication skills and the ability to work effectively with vendors and cross-functional internal teams.

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