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Accounts Payable Specialist
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Robert Half
Saint Cloud, MN (In Person)
Full-Time
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Job Description
Description We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in St. Cloud, Minnesota. This contract opportunity with permanent potential is ideal for someone who brings strong attention to detail, solid accounts payable knowledge, and a dependable approach to administrative accounting support. The person in this role will help keep invoice processing, payment coordination, expense administration, and financial documentation organized and moving efficiently across the team.
Responsibilities:
- Process vendor invoices accurately and enter payable information into the accounting system in a timely manner.
- Review submitted invoices for proper approvals, supporting documentation, and correct routing before payments are released.
- Assist with payment activities such as payable entry, check and ACH preparation support, and clearing-related follow-up.
- Oversee shared accounting inbox traffic by organizing incoming requests and directing invoices or questions to the appropriate contacts.
- Respond to routine vendor and internal payment status inquiries with clear updates and proper documentation.
- Support employee expense reimbursement processing and help administer corporate or purchasing card-related requests.
- Maintain spreadsheets, tracking logs, and shared records so accounting documents remain current, accessible, and well organized.
- Route accounting correspondence, mail, and supporting paperwork while assisting with recurring payment tracking and other administrative accounting matters. Requirements
- 2+ years of experience in accounts payable, invoice entry, or closely related accounting support work.
- Working knowledge of invoice coding, payment processing, and approval documentation procedures.
- Experience supporting ACH activity, check runs, expense reimbursements, and vendor payment follow-up.
- Familiarity with accounting software, including Microsoft Dynamics GP or similar financial systems.
- Ability to manage shared inboxes, document workflows, and organized electronic recordkeeping.
- Proficiency with spreadsheets and administrative tracking tools used for payment and documentation control.
- Strong written and verbal communication skills for interacting with vendors and internal departments.
- High level of accuracy, organization, and attention to detail when handling financial records and approvals.