Accounts Payable Specialist

Job Title:

Accounts Payable Specialist Job Description The Accounts Payable Specialist supports day-to-day accounting operations in a project-based environment, working closely with accounting leadership and ownership to process invoices, maintain accurate financial records, and support project-related cost tracking. This role combines hands-on accounts payable responsibilities with general administrative support and regular interaction across departments and with external vendors. Responsibilities Process vendor and customer invoices and payments accurately and on time. Process cash transactions and ensure they are recorded correctly in the accounting system. Maintain daily, accurate financial records, including invoices, receipts, and credit card transactions. Reconcile company credit cards across multiple entities in QuickBooks and Buildertrend to ensure all project costs are captured. Track and link project costs across systems to maintain consistency and accuracy. Communicate with owners, supervisors, employees, clients, and vendors regarding account status, charges, and payments. Monitor invoice status and follow up with vendors and internal teams as needed. Assist with audits by providing organized financial records and supporting documentation. Maintain and track certificates of insurance (COIs) for vendors and projects. Support general administrative and front-office tasks as needed to assist the accounting department. Collaborate with internal teams to support project-based accounting and cost tracking. Essential Skills Associate's degree in Accounting, Finance, or equivalent hands-on experience. 2+ years of accounts payable or general accounting experience. Proficiency with accounting software, with QuickBooks strongly preferred. Experience processing vendor and customer invoices, payments, and cash transactions. Ability to maintain accurate financial records, including invoices, receipts, and credit card transactions. Experience reconciling credit cards, preferably across multiple entities. Strong attention to detail and high level of accuracy in data entry. Strong organizational and recordkeeping skills. Proficiency with Microsoft Excel and data entry. Ability to communicate clearly and professionally with internal teams, clients, and vendors. Problem-solving mindset with the ability to research and resolve discrepancies independently. Proactive, quality-focused approach to work. Additional Skills & Qualifications Construction or project-based accounting experience is a plus. Experience with Buildertrend is a plus. Experience linking and tracking projects across multiple systems is beneficial. Comfort working in a collaborative, cross-departmental environment. Ability to balance accounting responsibilities with light administrative and front-office support. Work Environment This is an office-based role within the accounting department in a project-driven, detail-oriented environment. You will work in a collaborative, hands-on setting with regular interaction across departments, owners, and external vendors. The position offers a mix of focused accounting responsibilities and light administrative or front-office support, with exposure to multiple projects and entities. You will primarily work with accounting software such as QuickBooks and may use Buildertrend as part of project cost tracking and credit card reconciliation. Job Type & Location This is a Contract to Hire position based out of Maryland Heights, MO. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Maryland Heights,MO.

Application Deadline This position is anticipated to close on Apr 17, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.