Accounts Payable Processor

Job Purpose:

The accounts payable processor will be responsible for managing and processing accounts payable functions, ensuring accurate and timely payments to vendors, and maintaining strong relationships with external suppliers. This position is critical for ensuring the company's financial operations run smoothly and efficiently.

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions:

The responsibilities of this position include, but are not limited to, Review, verify, and process vendor invoices, ensuring accuracy in amounts, account coding, and approval. Respond to inquiries from vendors, and resolve payment discrepancies or issues. Maintain organized records of all transactions, invoices, and payment documentation for audit and financial reporting purposes. Review and post all purchase order invoices Freight bill to freight invoice matching and posting Review and post recurring monthly billing statements for all operations and departments Communicate and maintain positive relationships with internal departments and team members to resolve discrepancies. Ensure compliance with company policies, accounting standards, and relevant regulations (e.g., sales tax, vendor contracts). Perform general administrative and accounting support as required by the Accounts Payable Supervisor or Finance Manager. Meet daily, weekly and monthly processing requirements. Review open purchase orders for posting and closure

Position Qualifications:

(Competency Statements) Communication

• Ability to communicate effectively with others using written & spoken word.

Honesty / Integrity

• Ability to be truthful and be seen as credible in the workplace. Decision Making
• Ability to make critical decisions while following company procedures. Attention to Detail
• accurately review and process invoices, ensuring that all figures are correct and properly coded. Time Management
• Efficiently manage time to meet deadlines, particularly during high-volume periods such as month-end and year-end close processes. Confidentiality
• Handling sensitive financial information with care and maintaining confidentiality regarding payroll, payments, and vendor data. Teamwork
• Ability to work well within a finance team and collaborate with other departments (e.g., procurement, payroll) to ensure smooth accounts payable operations. Compliance
• Understanding and adherence to company policies, accounting standards, and regulatory requirements (e.g., tax compliance). Problem
• solving
• Quickly identifying and resolving issues related to invoice discrepancies, payment errors, or missing documentation. Education
• Minimum High School or equivalent GED. Understanding of accounting is an asset Experience
• No previous experience is necessary.

PHYSICAL DEMANDS

Stand O (Occasionally) Lift/ Carry 10 lbs or less F (Frequently) Walk O (Occasionally) 11-20 lbs O (Occasionally) Sit F (Frequently) 21-50 lbs N (Not Applicable) Handling/Fingering F (Frequently) 51-100 lbs N (Not Applicable) Reach Outward F (Frequently) Over 100 lbs N (Not Applicable) Reach Above Shoulder O (Occasionally) Push / Pull Climb N (Not Applicable) 12 lbs or less F (Frequently) Crawl N (Not Applicable) 13-25 lbs O (Occasionally) Squat or Kneel N (Not Applicable) 26-40 lbs N (Not Applicable) Bend N (Not Applicable) 41-100 lbs N (Not Applicable) The company has reviewed this job description to ensure that essential functions and primary duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional procedures and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment. The company reserves the right to change this job description and assign tasks for the employee to perform as the company may deem appropriate