Bookkeeper/Administrative Assistant

Position Overview We are seeking a meticulous and organized Bookkeeper / Business Coordinator to join our dynamic team. The ideal candidate will be responsible for managing invoicing, billing, product order processing, and a variety of financial and administrative tasks. This role requires proficiency in QuickBooks, strong attention to detail, and the ability to manage multiple tasks efficiently. Key Responsibilities Invoicing /

Billing:

Manage all aspects of invoicing and billing processes.

Product Order Processing:

Oversee product orders, ensuring accurate and timely processing.

Reporting & Manual Tracking Reports:

Generate and maintain financial and ongoing service contract reports.

Payments Received:

Handle all payment-related activities, including bank depositing, check recording, cost calculations, and commission calculations.

Payroll:

Process payroll for hourly employees and calculate commissions.

Bill Management:

Enter and manage bills within QuickBooks.

PSA System Management:

Utilize the PSA system to enter and track contracts, renewals, and translate sales orders into service projects.

Work Order Management:

Create, submit, and track work orders for billing purposes.

Client Information Management:

Manage new client setups in PSA and CRM systems, ensuring accurate financial data and documentation.

Financial Document Storage:

Organize and manage financial document storage.

Device Ordering & Shipping Management:

Manage device ordering and shipping for clients as needed.

General Office Supplies Ordering:

Order general office supplies as required.

Financial Bookkeeping:

Maintain accurate financial records and bookkeeping.

Hour Tracking & Verification:

Verify hourly employees' hours and enter data into the HR system.

Commission Tracking:

Track commissions for order payments. Education and Experience Requirements High school diploma or equivalent; Associate or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Proven experience as a bookkeeper or in a similar financial role.

Technical Skills:

Proficiency in QuickBooks and other accounting software. Experience with PSA systems and CRM software. Strong Microsoft Office skills, particularly in Excel.

Skills & Abilities:

Excellent attention to detail and accuracy. Strong organizational and multitasking abilities. Ability to work independently and as part of a team. Good communication skills, both written and verbal. Problem-solving skills and the ability to handle multiple tasks under tight deadlines.

Other Requirements:

Ability to manage financial document storage and retrieval. Strong understanding of payroll processes and commission calculations. Capability to manage product ordering and shipping logistics.

Job Type:

Full-time Pay:

$45,000.00 - $50,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Physical Setting:

Office Schedule:

8 hour shift Monday to

Friday Experience:

Bookkeeping Or Administrative Assistance:

1 year (Preferred) Ability to

Commute:

Wildwood, MO (Required)

Work Location:

In person