Purchasing/Public Transportation Accounts Payable Clerk

Under the supervision of the CFO, the Purchasing/Public Transportation Accounts Payable Clerk is to perform purchasing duties in a manner to assure that only authorized purchased are made by the agency; be responsible for verifying that all necessary documents are provided accurately and timely for purchasing goods, services, materials, equipment and supplies for the agency and shall perform other job related services necessary to assure smooth operation of Finance as requested by the CFO. Specific Duties 1. Assure that applicable agency, state and federal statues, regulations and policies affecting purchasing are complied with. 2. Purchase materials, supplies, equipment, goods, services, food, etc. based on approved requisitions and or bids as authorized by the CFO. 3. Prepare purchase orders timely for approval and maintain appropriate files. 4. Coordinate the development of specifications to facilitate competitive prices on items purchased by the agency as required by regulations. 5. Tabulate and evaluate competitive prices, specifications, delivery dates, etc., in order to make purchase award for review and approval by the Chief Financial Officer. 6. Assist with the preparation of Monthly and other financial reports as necessary. 7. Attend trainings, meetings and conferences as requested by supervisor. 8. Communicate effectively and courteously on telephone and in person. 9. Compile report of encumbrances as scheduled. 10. Monitor encumbrances monthly. 11. Compile quarterly travel/training report. 12. Compile Education/Training Report monthly and quarterly as scheduled. 13. Compile monthly reports of food inventory and update general ledger monthly. 14. Monitor request for purchases in accordance with budget allocations. 15. Maintain Accounts Payable files. 16. Develop accounts payable packs and verify appropriate approval and advise that all payment of obligations are paid accurately and timely' 17. Verify and assure that public transit payments are based on signed contracts. 18. Respond to vendors' inquire concerning outstanding accounts payables. 19. Maintain an up-to-date file of accounts payable and compile a list as necessary. 20. Perform the necessary research to verify vendors account balances as necessary. 21. Requisition utilities, copier, telephone bills, etc. 22. Assist with the preparation of Monthly and other financial reports as necessary. 23. Compile reports of accounts payable as scheduled. 24. Perform other job related duties as requested by supervisor to assure smooth operation of the department and agency. 25. Compile MDOT Reimbursement monthly. Education Qualification Bachelor degree in Business Administration, Accounting or General Business and three (3) years of financial related experience. Thorough knowledge of general office practices Strong background in operation of computer and a variety of office equipment.

Pay:

$22.55 - $27.16 per hour

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person