AP & Office Coordinator

AP & Office Coordinator Partners in Construction Durham, NC Job Details Part-time | Full-time $20 - $25 an hour 9 days ago Benefits Opportunities for advancement Qualifications Administrative experience Attention to detail Construction industry experience Commercial construction Organizational skills Invoice data entry Accounts payable experience within construction industry Invoice dispute resolution Office experience Full Job Description Accounts Payable & Office Coordinator We are a growing commercial construction company looking for a dependable and detail-oriented Accounts Payable & Office Coordinator to join our team. This role is an important part of our daily operations and is ideal for someone who enjoys staying organized, helping keep things moving, and being part of a supportive team environment. We are looking for someone who is reliable, proactive, and comfortable working in a fast-paced office where no two days are exactly the same. The right person takes pride in accuracy, communicates well with others, and is willing to jump in and help wherever needed. Responsibilities Accounts Payable

• Enter vendor and subcontractor invoices accurately and timely
• Assist with invoice approvals and follow up with project managers as needed
• Maintain organized digital files and supporting documentation
• Help track subcontractor paperwork including W-9s and certificates of insurance
• Assist with weekly payment processing and AP reporting
• Research and resolve invoice or coding discrepancies
• Support accounting and job cost tracking processes Office & Administrative Support
• Assist with organizing office files and documentation
• Help collect receipts, expense reports, and supporting paperwork
• Support per diem and reimbursement tracking
• Prepare spreadsheets and reports as needed
• Assist with payroll-related administrative tasks
• Help coordinate office supplies and general office organization
• Communicate professionally with vendors, subcontractors, field staff, and office personnel
• Provide general administrative support to the accounting and operations teams Qualifications
• Prior accounts payable, administrative, or office support experience preferred
• Construction or subcontractor environment experience is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities
• Comfortable working in a fast-paced environment
• Strong communication and follow-up skills
• Basic to intermediate Microsoft Excel and Outlook experience
• Positive attitude and willingness to learn What We're Looking For We are a team-oriented company that values reliability, communication, and a strong work ethic.

We are looking for someone who enjoys being part of a collaborative environment and takes pride in helping the team stay organized and efficient. This is a great opportunity for someone who enjoys being part of a hardworking, team-oriented environment and takes pride in keeping operations organized and running smoothly. Compensation & Benefits

• Competitive pay based on experience
• Stable, growing company
• Supportive team environment
• Hands-on role with variety in day-to-day responsibilities

Pay:

$20.00 - $25.00 per hour

Benefits:

Opportunities for advancement

Experience:

Commercial construction

AP:

1 year (Required)

Lien Waiver:

1 year (Required)

Construction AP:

1 year (Required)

Work Location:

In person