Job Description
About Us:
We are a thriving construction company specializing in Commercial & Residential projects. Our mission is to deliver high-quality, on-time, and on-budget projects while fostering strong relationships with our clients. We're seeking a skilled and experienced Bookkeeper/Administrative Assistant to join our team and contribute to our continued success by managing our financial and administrative operations with precision and professionalism. Position Overview:
The ideal candidate will be highly experienced in QuickBooks, have a solid understanding of accounting principles, and be adept at maintaining financial records. Additionally, they will have a knack for providing top-notch customer service and thrive in a fast-paced environment. This role requires a proactive, detail-oriented individual who can juggle multiple responsibilities while maintaining accuracy and efficiency. Key Responsibilities:
Bookkeeping Duties:
Full-Cycle Bookkeeping:
Manage all bookkeeping functions, including accounts payable, accounts receivable, general ledger entries, and bank reconciliations. Financial Reporting:
Prepare and present monthly financial statements, including balance sheets, profit & loss statements, and cash flow reports. Budgeting & Forecasting:
Assist in creating and maintaining budgets for projects and company operations. Job Costing:
Track and report on project costs to ensure profitability and provide insights into financial performance. Tax Preparation Support:
Collaborate with external accountants for tax filings and audits, ensuring all records are accurate and up-to-date. Administrative Duties:
Customer Relations:
Act as the primary point of contact for clients, addressing inquiries, resolving issues, and ensuring customer satisfaction. Scheduling & Coordination:
Manage calendars for leadership, schedule meetings, and coordinate with vendors, subcontractors, and clients. Office Management:
Maintain office supplies, organize files (physical and digital), and ensure the office runs smoothly. Document Management:
Prepare, review, and distribute contracts, invoices, and other necessary documentation. Compliance & Licensing:
Ensure company licenses, certifications, and insurance are current and compliant with industry regulations. Data Entry & Reporting:
Maintain accurate records in QuickBooks and other systems, generating reports as needed for management review. Qualifications:
Experience:
Minimum of 3-5 years of bookkeeping experience, preferably within the construction industry. QuickBooks Expertise:
Advanced proficiency in QuickBooks, including setup, troubleshooting, and reporting. Accounting Knowledge:
Solid understanding of GAAP (Generally Accepted Accounting Principles) and financial reporting. Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software is a plus. Customer Service:
Excellent interpersonal skills, with the ability to communicate effectively and professionally with clients, vendors, and team members. Organizational Skills:
Strong attention to detail, ability to prioritize tasks, and manage multiple deadlines in a dynamic environment. Problem Solving:
Proactive approach to identifying and resolving issues, with a focus on improving processes. Confidentiality:
Ability to handle sensitive financial and personal information with discretion. Preferred Qualifications:
Experience with construction management software (e.g., Procore, Buildertrend). Familiarity with lien waivers, AIA billing, and construction contract management. Knowledge of local, state, and federal regulations related to construction projects. Benefits:
Competitive salary based on experience. Paid time off and holidays. Opportunities for professional growth and development. Supportive team environment with a focus on work-life balance. Job Type:
Full-time Pay:
From $50,000.00 per year Benefits:
Paid time off Ability to Relocate:
Ocean Isle Beach, NC 28469: Relocate before starting work (Required) Work Location:
In person
