Accounts Payable Specialist

Accounts Payable Specialist Job Description:

We are seeking a candidate with a strong background in accounts payable processes, exceptional organizational skills, and the ability to manage multiple tasks in a fast-paced environment. This position is crucial to ensuring the timely and accurate payment of our vendors and maintaining the financial integrity of our operations.

Key Responsibilities:

Invoice Processing:

Review and verify invoices and check requests. Sort, code, and match invoices to purchase orders and receipts. Enter and upload invoices into the accounting system. Prepare and process electronic transfers and payments. Monitor accounts to ensure payments are up-to-date and follow up on outstanding balances.

Vendor Management:

Establish and maintain relationships with vendors and suppliers. Respond to vendor inquiries and resolve any discrepancies in a timely manner. Reconcile vendor statements and manage disputes to ensure accuracy. Maintain accurate and up-to-date vendor files and documentation.

Payment Processing:

Prepare and process accounts payable checks, wire transfers, and ACH payments. Ensure all payments are made in accordance with company policies and procedures. Maintain accurate records of all payments made and received.

Expense Reports:

Review and process employee expense reports, ensuring compliance with company policies. Verify and reconcile travel and expense reimbursements.

Financial Reporting:

Assist in month-end closing and reconciliation of accounts payable ledger. Generate and distribute accounts payable reports to management. Support audits by providing necessary documentation and information as required.

Compliance and Controls:

Ensure compliance with company policies, accounting principles, and regulatory requirements. Maintain internal controls to safeguard company assets and ensure financial accuracy. Participate in the development and implementation of accounts payable policies and procedures.

Qualifications:

(Preferred) Bachelor's degree in Finance, Accounting, or a related field preferred. A minimum of 3 years of experience in accounts payable, preferably within the construction or electrical industry. Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to communicate effectively with internal and external stakeholders. Knowledge of general accounting principles and financial regulations. Ability to handle sensitive and confidential information with discretion.

Benefits:

Competitive salary Health, dental, and vision insurance Retirement savings plan Paid time off and holidays Opportunities for professional development and growth

Pay:

$17.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person