Accounts Payable Specialist

The Accounts Payable Specialist is a vital member of our finance team, responsible for delivering accuracy and excellence in accounts payable operations. In this high-impact role, you will manage critical financial processes that keep our organization running smoothly. This position collaborates with multiple departments to ensure seamless financial operations, supports ongoing enhancements to accounts payable procedures, and consistently maintains rigorous standards for compliance and accuracy. We foster a dynamic, growth-focused environment that values your skills and dedication. Join us to make a meaningful impact and advance your career. Qualifications High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred. Minimum 2 years of experience in accounts payable or a related accounting role. Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Excel. Strong attention to detail and a commitment to accuracy. Excellent organizational and time management skills. Effective communication skills for working with vendors and internal teams. Preferred Skills & Attributes Solid understanding of general accounting principles and accounts payable best practices. Experience with 3-way invoice matching and purchase order processes. Familiarity with 1099 processing and year-end reporting requirements. Strong problem-solving and analytical abilities. Ability to work independently, manage multiple priorities, and consistently meet deadlines in a fast-paced environment. Experience with ERP systems or automated AP workflows is a plus. Key Responsibilities Review, verify, and process vendor invoices in a timely and accurate manner. Match invoices to purchase orders and receipts, ensuring accuracy and proper approvals. Prepare and execute weekly check runs, ACH payments, and wire transfers. Reconcile vendor statements and resolve discrepancies promptly. Maintain accurate and well-organized accounts payable records and filing systems. Respond promptly to vendor inquiries and cultivate strong, professional relationships. Code and enter invoices into the accounting system with proper general ledger account allocation. Monitor AP aging reports and follow up on outstanding items as needed. Ensure all invoices are approved in accordance with company authorization policies. Support the month-end closing process by providing AP reports and accruals. Assist with audits by providing documentation and explanations as needed. Champion compliance with company policies, internal controls, and all regulatory requirements.