Full Time Finance Assistant

21

Plus, Inc:

Finance Assistant Pay Structure:

$26.00 - $27.00 per hour

Schedule:

40 hours per week

Specifications:

In-Person Position, located in Manchester, NJ

JOB SUMMARY

Assist the finance director in managing, processing and troubleshooting various accounts and financial transactions. Provide administrative support to the finance department.

ESSENTIAL FUNCTIONS / DUTIES

1. Performs necessary accounting procedures for all 21 Plus programs by: a) Overseeing and managing individual client Rep Payee accounts to include Bank Reconciliations, Social Security Benefit Income and any other financial related information on Rep Payees. b) Cost analysis and audit of Client Accounts c) Reviewing process and record all agency cash receipts. d) Reviewing, processing and recording agency customer billings and Accounts Receivable invoicing. Monitoring and following-up on collection of agency accounts receivable. e) Monitoring Grant income and expenses and assist in grant renewal applications. f) Performing all agency Accounts Payable functions including review and entry of invoices, processing payments both via check and electronic maintain vendor database and relations. g) Assisting in month-end closing of agency accounts, prepare, maintain and distribute various financial spreadsheets and budget versus actual reports utilizing excel. h) Performing monthly account analysis on agency balance sheet accounts to verify balances are accurate and audit ready. i) Processing and preparing financial and business forms as needed by customers, vendors, Government and State agencies. j) Maintaining files for all other financial records as needed. k) Reconciling any discrepancies of errors identified through review of financial transactions l) Working collaboratively with staff, supervisors and/or directors to assure all invoices, petty cash, pna and receipts are turned into the finance office monthly and in a timely manner. 2. Functions as the back-up to the Payroll person. 3. Assists in the preparation of the annual independent audit. 4. Adheres to the organization's financial policies and procedures. 5. Cooperating fully with licensee and Department of Human Services staff in any inspection, inquiry, or investigation. 6. The requirements for checks of criminal background, the central registry, the child abuse registry, and drug testing. 7. Performs any other duties as assigned by the Finance Director and/or Executive Director.

QUALIFICATIONS/EDUCATION

• Must be at least 18 years old, have a valid NJ Driver's License with an acceptable record of safe driving
• High School Diploma / GED (verifiable)
• Associate's degree or Bachelor' degree (preferred) in Business, Finance or Accounting.
• Previous experience in bookkeeping and accounts payable and customer service.
• Some working knowledge of payroll processing is preferred.
• Familiar with business principles and practice, superior attention to detail, analytical and critical thinking skills. PLUS
• Must have a professional demeanor.
• Must be a team player.
• Excellent organizational, planning and problem solving skills
• Clear verbal and written communication skills.
• Flexibility.
• Strong computer skills particularly with accounting programs and Microsoft excel is a must.
• Must be able to multi-task and meet deadlines.
• Must have sound judgment and decision making skills.

UPON EMPLOYMENT

Physical exam stating applicant can perform duties of the job. Proof of negative drug test results. Proof of Mantoux skin test showing negative results. Ability to pass a Child Abuse Record Information (CARI) check. Ability to pass criminal background checks (fingerprinting, DHS Central Registry and Medicaid Exclusion List)

Job Type:

Full-time Pay:

$26.00 - $27.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Referral program Retirement plan Vision insurance

Education:

Associate (Preferred)

Experience:

Bookkeeping:

1 year (Preferred) Accounts payable: 1 year (Preferred) Customer service: 1 year (Preferred)

Payroll Processing:

1 year (Preferred) Ability to

Commute:

Manchester Township, NJ 08759 (Required)

Work Location:

In person