Accounts Payable Specialist / Billing Support

We are an established distribution business located in Teterboro, NJ. We are looking for a dependable, detail-oriented Accounts Payable Specialist who can also support billing, receiving documentation, vendor debit notes, and related accounting paperwork. This is a hands on role in a stable, privately owned company with very low employee turnover. Several current employees have been with the company for more than 10 and 20 years. The primary focus of this position is accounts payable. Billing and receiving support will also be part of the role, but AP will be the main responsibility. Primary Responsibilities Accounts Payable Retrieve and post accounts payable invoices into accounting software Review payables aging Process vendor payments by due dates and cash discount terms Prepare wire, ACH, credit card, and other vendor payments for approval Process first of the month payments Review and prepare credit card statements for payment Send wire confirmation emails to vendors once payments have been processed Review vendor statements and resolve discrepancies Communicate with vendors regarding invoices, payments, statements, and open issues Maintain physical accounts payable files Archive accounts payable files quarterly Vendor Debit Notes and Claims Generate debit notes for damages, shortages, pricing discrepancies, and other vendor claims Attach proper supporting documentation, including claim forms, bills of lading, pictures, and related backup Email approved debit notes to vendors Follow up on vendor debit note issues and discrepancies as needed Secondary and Support Responsibilities Billing, Receiving, and Documentation Support Process receiving report packages and related documents Help identify and resolve discrepancies involving damages, shortages, and pricing errors Collaborate with buyers to confirm purchase order accuracy Generate invoices and packing slips based on warehouse pick lists File invoices and bills of lading into customer files Maintain physical customer files Archive customer files quarterly Provide backup support for billing and receiving functions as needed Qualifications Prior accounts payable experience Experience in billing, receiving, distribution, warehouse documentation, or related office work preferred Associate's degree preferred, but not required, with relevant experience VAM experience is a plus Proficiency with Microsoft Office Strong attention to detail and accuracy Strong organizational skills Ability to manage multiple tasks and deadlines Good communication and follow-up skills Comfortable working with ownership, vendors, buyers, warehouse personnel, and accounting management Ideal Candidate The ideal candidate is dependable, organized, accurate, and comfortable with detail-driven accounting work. This person should be able to take ownership of accounts payable and help with billing, receiving paperwork, debit notes, and filing when needed.

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

Health insurance Paid sick time Paid time off Profit sharing

Work Location:

In person