Senior Accounts Payable Clerk

The Senior Accounts Payable Clerk is responsible for the accurate, timely, and compliant processing of accounts payable transactions for a multi‑location nonprofit organization. Reporting to the Controller, this role serves as a senior‑level contributor within the Finance Department, providing expertise in invoice processing, vendor management, credit card administration, and internal controls. The Senior Accounts Payable Clerk plays a key role in maintaining financial accuracy, supporting audits, and ensuring strong stewardship of organizational resources. Essential Functions & Responsibilities Accounts Payable Operations Process high‑volume accounts payable transactions, including vendor invoices, employee reimbursements, and recurring payments, ensuring accuracy and timeliness. Review invoices for proper approvals, coding, and compliance with organizational policies and funding requirements. Maintain accurate vendor records, including setup, updates, and documentation in accordance with internal controls. Prepare and process weekly or biweekly payment runs, including checks, ACH, and electronic payments. Reconciliations & Financial Accuracy Reconcile accounts payable subledger activity to the general ledger. Assist with month‑end, quarter‑end, and year‑end close processes related to accounts payable. Investigate and resolve discrepancies, duplicate payments, or vendor inquiries promptly and professionally. Credit Card & Purchasing Support Support the administration of organizational credit card programs, including receipt review, reconciliation, and compliance monitoring. Assist in enforcing purchasing and expense policies and providing guidance to internal stakeholders. Compliance, Controls & Audit Support Ensure adherence to internal controls, accounting policies, and nonprofit accounting standards. Maintain organized and auditable records to support internal and external audits. Assist the Controller and Finance team with audit preparation and documentation requests. Collaboration & Process Improvement Serve as a knowledgeable resource for department and site staff regarding accounts payable processes and requirements. Identify opportunities to improve accounts payable workflows, documentation, and efficiency. Participate in Finance system enhancements, implementations, or cross‑functional projects as assigned.

Finance Competencies Accounts Payable Expertise:

Strong understanding of AP processes, invoice lifecycle, and vendor management. Accuracy & Attention to

Detail:

Demonstrated commitment to precise data entry and financial integrity.

Internal Controls & Compliance:

Knowledge of internal controls, audit requirements, and nonprofit accounting practices.

Systems Proficiency:

Comfort using accounting systems and automated AP tools; strong Excel skills preferred.

Problem Solving:

Ability to independently research and resolve discrepancies and payment issues.

Communication & Collaboration:

Effectively communicates with vendors, branch staff, and Finance leadership. Qualifications Associate or Bachelor's degree in Accounting, Finance, or related field preferred. Minimum of 4-6 years of progressive accounts payable experience, preferably in a nonprofit or multi‑location environment. Experience working with accounting systems and electronic payment platforms. Strong organizational skills and ability to manage multiple priorities and deadlines.