Accounting Clerk II

Under general supervision, processes the County's payables accurately and in a timely manner; verifies invoices and supporting data to ensure that vendor payments are legitimate and authorized invoices. High School diploma or GED equivalent and two (2) years accounts payable experience. Associate's degree in accounting or business and governmental accounting experience preferred. Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment. Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports. May be subject to bending, reaching, kneeling and lifting such as retrieving files, records, and reports. Work schedule for this position may include working on religious holidays. This position may be eligible for an alternative worksite arrangement, in accordance with County policy and at the discretion of the Department Head. Utilize, process, and navigate the County's electronic ERP system as necessary and appropriate based on the needs and requirements of this position. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Processes vendor invoices by matching them to purchase orders; processes accounts payable check runs weekly. Processes housing basic data sheets and housing assistance payments; processes procurement card payments; processes travel expense claims; processes utility payments and posts to a MS Excel spreadsheet. Processes indemnity payments for workers compensation employees. Reconciles and balances vendor statements; prepares necessary adjusting journal entries. Issues and maintains non-taxable transaction certificates. Verifies the accuracy of payment of gross receipts taxes for County purchases. Issues affidavits for reissue checks; processes void checks and stop payment requests. Balances and refills money for postage machine. Maintains a positive working relationship with vendors and County departments. Processes monthly statements and reports for Commission, Elected Officials and Department Heads. Notarizes documents for County employees and the public. Provides accurate vendor information to Accountants in compliance with 1099 issuance and accuracy. Assists auditors at year end as requested. Maintains the encumbrance listing, (open purchase order listing). Answers questions from vendors, elected officials, department heads or other personnel in regard to accounts payable. May serve on various employee committees, as required and assigned. Other duties may be assigned as needs are identified in the Finance department. Performs other related duties as assigned.