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Accounting Assistant
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Robert Half
[Unknown City], NY (In Person)
Full-Time
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Job Description
Description We are looking for an Accounting Assistant to provide dependable day-to-day support for finance operations in Brooklyn, New York. This Long-term Contract position is well suited for someone early in their accounting career who is highly organized, accurate, and comfortable handling recurring financial tasks within established deadlines. The role will work closely with finance staff to keep records current, support payment processing activities, and help maintain orderly documentation for reporting and audit needs.
Responsibilities:
- Reconcile company credit card activity each month by matching statements to receipts and ledger entries, ensuring transactions are complete and accurate.
- Review variances or unsupported charges, document findings, and refer unresolved items to the appropriate finance team member for follow-up.
- Verify that expenses are assigned to the correct accounting categories and are backed by proper supporting records before entry or posting.
- Organize invoices, receipts, agreements, and related financial files so records remain accurate, accessible, and ready for review.
- Assist with assembling supporting materials needed for month-end close activities and annual audit preparation.
- Apply general ledger, department, and project or grant coding to incoming invoices in the designated invoice processing system.
- Route invoices through approval channels and monitor their progress to help maintain timely processing.
- Flag invoices that are missing details or require clarification and coordinate with the finance team to resolve coding issues.
- Provide transactional accounting support across accounts payable, accounts receivable, and reconciliation tasks as assigned. Requirements
- Foundational knowledge of accounting principles and financial recordkeeping.
- Experience supporting accounts payable and accounts receivable processes.
- Ability to perform bank or credit card reconciliations with strong attention to detail.
- Familiarity with invoice coding and assigning transactions to the appropriate ledger accounts.
- Working knowledge of QuickBooks or comparable accounting software.
- Strong organizational skills with the ability to manage documents accurately and meet deadlines.
- Clear written and verbal communication skills for coordinating with internal stakeholders on financial items.