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Accounts Receivable Clerk
Job
Robert Half
Blue Point, NY (In Person)
Full-Time
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Job Description
We are looking for a highly organized Accounts Receivable Clerk to support billing, payment tracking, and financial documentation for a construction-related office in New York. This role is ideal for someone who can balance accuracy with follow-through while managing invoices, customer accounts, and contract records in a fast-paced environment. The position works closely with office leadership and internal teams to keep billing activity, receivables, and job paperwork current and well maintained.
Responsibilities:
- Create and distribute customer invoices while ensuring billing details align with project records and approved documentation.
- Apply incoming payments, reconcile account activity, and maintain accurate accounts receivable records in QuickBooks.
- Monitor outstanding balances and conduct timely follow-up with customers regarding past-due invoices and payment status.
- Organize contracts, signed agreements, insurance-related documents, and other job files so records remain complete and accessible.
- Coordinate with sales, production, and office staff to confirm billing information, sales orders, and project-related paperwork.
- Support collection efforts through clear communication and consistent tracking of open receivables.
- Review account details for discrepancies and resolve billing or payment issues before they affect customer accounts.
- Assist with maintaining documentation tied to job-based billing requirements and customer payment processes.