Accounts Payable Clerk/Receptionist - District Office

Openings as of 4/12/2026 Accounts Payable Clerk/Receptionist -

District Office JobID:

3261

Position Type:

Secretarial/Clerical/Accounts Payable

Date Posted:

3/30/2026

Location:

District Office - Business Department

Date Available:

ASAP

Closing Date:

04/13/2026 This is an entry level clerical accounting position involving routine calculating, posting, and verifying operations to obtain primary financial data for use in maintaining accounting records for a finance department (finance, controller, accounting, or treasury). This position is responsible for receptionist duties for the District Office. The position may also be assigned to an accounting section of a non-financially oriented department (parking violations, public works, courts, building and property conservation, etc.) This position may also assist a more experienced worker in performing the more difficult and responsible phases of accounts maintenance work. The work involves substantial operation of a computer including the use of an automated or manual account keeping system. Standard assignments are performed independently and involve application of well-defined accounting procedures and practices. Supervisory assistance is available, however, for unusual problems, and provided in the form of detailed instructions on all new or difficult assignments. Work is reviewed by immediate observation and checking completed work, by periodic or spot-checking, by cross-checking, or by another step in the clerical process. Work is performed under direct supervision of a designated immediate supervisor.

RESPONSIBILITIES

Responsible for performing accounts payable functions for all funds Responsible for door management and reception duties Prepares invoices and vouchers for payment Prepares special checks as requested Checks with various District departments to confirm goods and services invoiced have been received Responsible for maintaining department files and records Verifies vendor codes and runs tapes for bills being paid Enters bills into computer Monitors computer printed checks for accuracy Prepares checks for mailing Prepares and distributes monthly reports on expenditures to Administrators Completes special projects as requested by the Assistant Superintendent for Business and Operations and the District Treasurer Responsible for contacting vendors to retrieve invoices Responsible for contacting department administrators/clerical staff to retrieve verifications Performs various related additional duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

Ability to communicate effectively with district employees, vendors, and District Office visitors Someone who is a team player Working knowledge of principles, practices, procedures and methods of keeping and checking financial accounts and records Working knowledge of office terminology, procedures, and equipment Ability to apply standard procedures to financial records maintenance Ability to utilize an automated account keeping system and operate data entry and peripheral equipment Ability to operate a computer at thirty-five (35) words per minute Ability to type from straight copy, rough draft, from detailed or general instruction Ability to follow oral and written instructions Ability to make arithmetic computations rapidly and accurately Ability to write legibly Ability to deal effectively with co-workers, supervisors, and the public Ability to operate standard office equipment Clerical aptitude and accuracy Someone who enjoys working with figures Neatness in work performance Someone who is resourceful, takes initiative and has integrity Someone who is courteous and tactful in communication with others

Hours:

Monday - Friday 8:00 am - 4:30 pm 7.5 hours/day (not including one hour lunch break) 12 Month position; 1860 hours/year

Start Date:

ASAP

Salary:

Minimum starting $18.38/ per hour

Benefits:

Health and Dental Benefits Life Insurance New York State Employee Retirement System (NYSERS) Pension Professional Development Longevity Payments

QUALIFICATIONS

Currently hold the Monroe County Civil Service Office Account Clerk title OR be on the current Monroe County Civil Service Office Account Clerk eligible list.

Monroe County Civil Service Minimum Qualifications:

Graduation from high school or possession of a high school equivalency diploma, plus

EITHER:

(A). Successful completion of twenty-four (24) semester credit hours, including six (6) semester credit hours in Accounting from a regionally accredited or New York State registered college or university; OR, (B). One (1) year of full-time or its part-time equivalent experience in the maintenance of financial accounts and records; OR, (C). An equivalent combination of education and experience as defined by the limits of (A) and (B). •Candidates qualifying under (A) and (C) above must submit a student or unofficial college transcript or itemized list of coursework and college credits received.

EVALUATION

Performance in this position will be evaluated by the Assistant Superintendent for Business and Operations and the District Treasurer