Accounts Payable Clerk

Description We are looking for an Accounts Payable Clerk to support daily invoice and payment activities for a real estate and property organization in New York. This contract opportunity with permanent potential is ideal for someone who is organized, detail-focused, and comfortable managing high-volume accounts payable tasks in a fast-paced office environment. The person in this role will help maintain accurate financial records, ensure timely payments, and contribute to the efficiency of the accounting function.

Responsibilities:

• Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing.
• Assign the correct accounting codes to vendor invoices and enter payment data into the system with a high level of accuracy.
• Manage the full invoice workflow from receipt through approval and posting to help keep accounts payable current.
• Prepare and process scheduled check runs while confirming that payments align with approved terms and internal controls.
• Reconcile invoice details against purchase records or other backup documents to identify and resolve discrepancies promptly.
• Communicate with vendors and internal departments regarding payment status, missing information, and invoice-related questions.
• Maintain organized accounts payable files and records to support audits, reporting needs, and ongoing financial accuracy. Requirements
• Experience working in accounts payable with responsibility for invoice review, coding, and payment processing.
• Practical knowledge of assigning general ledger or expense codes to invoices accurately.
• Hands-on experience supporting check runs and routine disbursement activities.
• Strong attention to detail with the ability to manage repetitive financial tasks efficiently.
• Ability to prioritize workload and meet deadlines in a busy administrative or accounting environment.
• Clear written and verbal communication skills for working with vendors and internal teams.
• Proficiency with basic accounting systems and standard office software used for invoice processing.

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