Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a finance team in New York on a contract basis with the potential for a long-term opportunity. This role is ideal for someone who enjoys keeping payables organized, ensuring timely and accurate disbursements, and building dependable vendor relationships. The position offers the opportunity to contribute to day-to-day accounting operations while supporting a company focused on operational excellence and long-term growth.

Responsibilities:

• Review incoming supplier invoices for accuracy, supporting documentation, and proper approval before entering them for payment.
• Prepare and issue payments to vendors within established deadlines while maintaining precise records in the accounting system.
• Respond to vendor questions regarding payment status, research discrepancies, and resolve issues in a timely and thorough manner.
• Reconcile payable balances, vendor statements, and related transactions to ensure financial records are complete and accurate.
• Maintain organized accounts payable files and documentation to support audits, reporting needs, and internal controls.
• Follow company accounting procedures and applicable standards to ensure compliance throughout the payment process.
• Monitor recurring issues and recommend practical improvements that increase efficiency, shorten processing time, and strengthen vendor service.
• Assist with invoice coding and data entry across financial platforms such as QuickBooks and Microsoft Dynamics as needed. Requirements
• Experience handling full-cycle accounts payable activities, including invoice review, coding, and payment processing.
• Working knowledge of accounting software, preferably QuickBooks, Microsoft Dynamics, or related financial systems.
• Ability to perform account reconciliations and maintain accurate transaction records with strong attention to detail.
• Comfortable managing check runs and tracking payment activity in a fast-paced environment.
• Strong communication skills for interacting with vendors and resolving payment-related issues.
• Proven ability to organize multiple priorities, meet deadlines, and maintain accuracy under pressure.
• Familiarity with general accounting controls, documentation standards, and accounts payable best practices.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .