Accounts Payable Specialist

Accounts Payable Specialist Yonkers, NY Job Details Temporary | Full-time $24 - $26 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Qualifications Associate's degree in accounting Associate of Applied Science Record keeping Computer operation Teamwork Financial data reconciliation Supplier management Expense management Computer literacy Filing Associate's degree in finance Mid-level Microsoft Office Finance Administrative experience Invoice payment processing Financial record maintenance Accounting and finance experience Accrual accounting 2 years Accounting Communication skills Cross-functional communication Full Job Description Accounts Payable Administrator Full-Time (Temporary with a possibility of permanent role) | On-site About the Role We are seeking a detail‑oriented and proactive Accounts Payable Administrator to manage the full cycle of accounts payable, vendor communication, and financial record accuracy. This role is ideal for someone who thrives in a fast‑paced environment, communicates effectively across departments, and takes ownership of ensuring timely and accurate financial processing. Key Responsibilities Daily Process invoices, expenses, PO conversions, returns, and credit/debit memos Maintain accurate vendor records; set up new vendors and process credit applications Verify pricing and quantities on PODs and resolve discrepancies with vendors, sales, and purchasing Communicate daily with internal teams and vendors to resolve issues Review work completed by the Accounting Specialist Maintain accurate "Unvouchered" and "RTV" reports Scan and attach all expenses in DMSI system Review management expense reports and address discrepancies with the CFO Manage leases, DOT violations, tickets, fines, and related documentation Run weekly check runs, mail payments, and submit positive pay files Maximize vendor discounts and maintain organized invoice files Perform additional administrative duties as assigned Weekly Support Purchasing in tracking rebates and co‑ops Create scheduled check runs Print and mail signed checks Monthly Audit quarterly EZPass activity Analyze expenses for recurring contracts (telecom, postage, rent, etc.) Prepare vendor credit applications Maintain key financial spreadsheets (CIP, contributions/advertising, CAM charges, PO variances, advantage fees, telephone analysis, violations/tickets, utilities) Reconcile 15+ company credit card accounts Process purchase authorization forms for new assets Review vendor statements for accuracy and timeliness Update rebate accruals and submit to Finance Manager Qualifications 2+ years of Accounts Payable experience Experience managing high‑volume A/P (approx. $10M) Strong computer skills, including MS Office AAS in Accounting or Finance preferred Key Competencies Strong attention to detail and accuracy Excellent communication and follow‑up skills Ability to work independently and exercise sound judgment Strong organizational and time‑management abilities Work Environment Collaborative finance team Fast‑paced, deadline‑driven environment No direct reports Reports to:

Finance Manager Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance

Work Location:

In person