Finance Assistant

Position Summary The Finance Assistant is responsible for the accurate and timely processing of payroll and accounts payable functions for The Blick Center. This position ensures compliance with organizational policies and procedures, maintains accurate financial records, and supports the day-to-day operations of the Finance Department. Essential Functions and Responsibilities Payroll Administration Review time and attendance records to ensure all payroll exceptions have been resolved for residential staff on a weekly basis and all other hourly employees on a biweekly basis. Enter payroll changes, including new hire information, deductions, garnishments, and other payroll-related updates. Review payroll export reports prior to importing payroll data and communicate with supervisors regarding timecard discrepancies or clarification needs. Audit payroll data for accuracy and completeness before submission. Process and submit payroll through the payroll system in accordance with established deadlines. Maintain accurate payroll records and ensure supporting documentation is properly filed. Respond to employee inquiries regarding payroll, timekeeping, and deductions. Provide weekly billing hour reports to the Finance Supervisor. Prepare and mail garnishment payments to courts, agencies, and other applicable entities. Accounts Payable Administration Receive and process invoices for payment, matching supporting documentation when applicable. Verify receipt of goods and services and ensure invoices contain the appropriate approvals before processing. Forward invoices lacking required approvals to the appropriate supervisor for review. Maintain records of recurring payments, including rent, client spending accounts, payroll deductions, and other routine obligations, ensuring timely payment. Review and process utility bills, vehicle payments, and miscellaneous invoices. Enter accounts payable transactions into the accounting system and maintain accurate payment records. Prepare checks for approval and obtain required signatures in accordance with organizational policy. Process monthly commercial card statements and reconcile receipts for all non-residential organizational credit cards. Verify receipt reconciliation for residential credit cards processed through Payeeship. Accounting Support Enter journal entries for corrections, adjustments, and other accounting transactions. Maintain vendor records and ensure information remains current within the accounting system. Assist with audits, financial reporting, and other accounting functions as assigned. Perform other duties and special projects as assigned by the Finance Supervisor. Qualifications Education Associate degree in Accounting, Finance, Business Administration, or a related field required. Bachelor's degree preferred. Experience Two (2) to five (5) years of payroll, accounts payable, bookkeeping, or accounting experience required. Experience with payroll systems and accounting software preferred. Experience with nonprofit accounting is a plus. Knowledge, Skills, and Abilities Strong attention to detail and accuracy. Knowledge of payroll processing, garnishments, and accounts payable procedures. Ability to maintain confidentiality of employee and financial information. Strong organizational and time management skills. Proficiency in Microsoft Office, particularly Excel. Ability to communicate effectively with employees, supervisors, vendors, and external agencies. Ability to prioritize multiple tasks and meet deadlines. Physical Demands Work is primarily sedentary in nature. Ability to sit, stand, walk, bend, and move as necessary to perform job duties. Frequent use of computers, including typing, data entry, and viewing electronic records. Working Conditions Work is performed primarily in an office environment. Standard Monday through Friday work schedule. No routine travel required. Additional Information The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The Blick Center is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws and regulations.

Pay:

From $50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Work Location:

In person