Senior Accounts Payable Specialist

Senior Accounts Payable Specialist Malco Products Inc. - 3.2 Barberton, OH Job Details Full-time $45,000 - $65,000 a year 23 hours ago Qualifications Vendor relationship building

Full Job Description Location:

Malco Products, Inc. -

Barberton, Ohio Department:

Accounting /

Finance Reports To:

Controller Position Overview Malco is seeking a highly skilled and detail-oriented Senior Accounts Payable Specialist to lead core accounts payable operations in a high-volume manufacturing environment. This role is responsible for end-to-end AP processing, payment execution, vendor management, and process optimization, while ensuring compliance with internal controls, NACHA requirements, and accounting standards. The position serves as a subject matter expert and escalation point for complex AP issues, while supporting month-end closing, reporting, and continuous improvement initiatives. Key Responsibilities Accounts Payable Processing & Controls Process and review vendor invoices with a focus on accuracy, completeness, and timeliness within Microsoft Dynamics AX Perform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies with Procurement and Receiving Review and approve invoice coding to appropriate general ledger accounts, departments, and projects Ensure proper documentation, approvals, and compliance with internal controls and company policies Maintain organized AP records, files, and supporting documentation (digital/paperless environment) Payments & Cash Disbursements Execute and manage weekly payment runs, including ACH (NACHA files), wire transfers, and check disbursements Ensure compliance with NACHA rules, banking requirements, and internal authorization controls Print, obtain approvals/signatures, and distribute payments as required Monitor AP aging and proactively manage payment timing, cash flow, and discount opportunities Review stale checks periodically and determine next steps as needed Vendor Management & Issue Resolution Maintain vendor master data, including onboarding, updates, W-9 updates, 1099 classification, and electronic banking information Manage vendor relationships, including statement reconciliations, inquiries, and dispute resolution Act as escalation point for complex vendor issues, invoice discrepancies, credit holds, and unmatched transactions Coordinate with vendors and internal stakeholders to ensure timely and accurate resolution of issues Reconciliation, Reporting & Review Post AP transactions and support subledger-to-GL reconciliations Generate and review AP reporting, including aging, vendor spending, and payment activity Support internal & external bank reporting needs and provide insights to Accounting leadership Month-End Close & Audit Support Assist with month-end close activities related to payables accounts, including accruals, and account reconciliations Prepare documentation and support internal and external audit requests Perform account analysis and assist the Controller and Accounting team as needed Process Improvement & Leadership Drive process improvements across AP workflows, including automation, ACH optimization, and paperless initiatives Identify and capture early payment discounts and cost-saving opportunities Strengthen internal controls and ensure adherence to company policies and regulatory requirements Provide guidance, training to AP back-up, and support cross-functional partners Collaborate with Procurement, Receiving, and Treasury to improve end-to-end procure-to-pay processes Qualifications Bachelor's degree in Accounting, Finance, or Business Administration preferred Associate degree or equivalent relevant experience considered 7-10+ years of progressive accounts payable experience, preferably in a manufacturing environment Experience with ERP systems (Microsoft Dynamics AX or similar preferred) Experience in processing electronic payments (ACH/NACHA, wires) Strong understanding of 3-way matching, GL coding, and AP controls Working knowledge of sales/use tax and 1099 reporting requirements Strong Microsoft Excel skills including advanced function such as PivotTables, XLOOKUP/VLOOKUP Working knowledge of AI tools such as Claude or demonstrated ability to quickly learn and apply AI solutions in a business environment Skills & Competencies High level of accuracy in invoice processing and financial data Strong analytical skills with ability to resolve complex discrepancies and root causes Proactive, self-motivated approach to issue resolution and process improvement Effective prioritization in a deadline-driven environment Clear, professional communication with vendors and internal stakeholders Comfortable leveraging automation and AI to drive efficiency