Accounts Payable Clerk

Description We are looking for an Accounts Payable Clerk to support a manufacturing operation in Fairfield, Ohio through accurate invoice handling and organized payment processing. This Long-term Contract position is ideal for someone who is detail-oriented, comfortable working with financial data, and able to keep accounts payable activities moving efficiently. The person in this role will work across purchasing and receiving documentation, help maintain proper coding, and ensure payments are aligned with company procedures.

Responsibilities:

• Review incoming invoices and compare them against purchase orders and related documentation to confirm accuracy before processing.
• Follow up with internal teams to obtain receiving records or approvals needed to move invoices forward for payment.
• Organize approved invoices into batches and prepare them for timely entry into the accounts payable workflow.
• Match weekly check payments to corresponding paid invoices and maintain clear supporting records.
• Enter invoice and vendor information into the Canopy system with a high level of accuracy.
• Use system search functions to locate vendor records and assign transactions to the correct accounts.
• Verify that service-related invoices include the required authorization before they are submitted for payment.
• Apply the chart of accounts appropriately when coding invoices, including coordination with purchase order and maintenance-related entries.
• Assist with routine account reconciliation tasks and support accurate upkeep of accounts payable files and data.
• Use Excel and other standard office tools to track invoice status, payment activity, and related financial details. Requirements
• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice processing, invoice coding, and data entry in an accounting environment.
• Ability to reconcile records and match payments to invoices with strong attention to detail.
• Experience supporting check runs or other scheduled payment processes.
• Working knowledge of chart of accounts concepts and accurate account assignment.
• Proficiency in Microsoft Excel for tracking, reviewing, and organizing financial information.
• Strong organizational skills with the ability to manage multiple invoices and follow-up items at the same time.
• Ability to work effectively in a structured, process-driven environment within the manufacturing industry.

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