Accounts Payable Specialist

Job Title:

Accounts Payable SpecialistJob Description The Accounts Payable Specialist manages the full AP cycle while supporting AR and credit functions in a collaborative, family-oriented environment. This role focuses on accurate invoice processing, vendor communication, and timely payments, while assisting with reporting, reconciliations, and cross-functional accounting support. The position offers opportunities to build relationships, expand accounting skills, and contribute to a supportive workplace. Responsibilities + Communicate with vendors to resolve discrepancies and maintain strong relationships. + Process, code, and enter invoices accurately and timely. + Maintain accurate vendor records in systems and spreadsheets. + Perform three-way matching (PO, receipt, invoice) when applicable. + Prepare weekly payment selections, obtain approvals, and process payments. + Match invoices to checks and ensure complete documentation. + Distribute payments and maintain filing/scanning records. + Review vendor statements and resolve discrepancies or missing invoices. + Investigate duplicate or unmatched items and coordinate resolution. + Complete AP close and distribute reports. + Analyze AP reports and address issues. + Manage Certificates of Insurance and ensure compliance. + Prepare and file annual 1099s. + Cross-train to support team coverage. Essential Skills + 1+ year of AP or related accounting experience. + ERP system experience and ability to trace transactions. + Basic general ledger and reconciliation knowledge. + Strong invoice coding and data entry accuracy. + Excellent communication, phone etiquette, and customer service skills. + Proficiency in Microsoft Excel and Outlook. + High attention to detail and strong organizational skills. + Solid math and 10-key skills. + Ability to multitask in a fast-paced environment. + Professionalism, confidentiality, and problem-solving ability. Additional Skills & Qualifications + Ambitious, adaptable, and accountable mindset. + Interest in learning broader accounting functions. + Positive attitude with strong teamwork skills. + Experience with ERP systems and Microsoft Office. + Strong analytical and problem-solving abilities. + Ability to work independently and collaboratively. + Willingness to cross-train and support team needs. Work Environment This is a 100% in-office role in a blue-collar business environment supporting a petroleum equipment distribution company. Schedule is Monday-Friday, 7:00 a.m.-4:00 p.m. The workplace is collaborative and family-oriented, with a strong emphasis on employee appreciation and team connection (e.g., events and outings). Job Type & Location This is a Contract to Hire position based out of Portland, OR. Pay and Benefits The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Portland,OR.

Application Deadline This position is anticipated to close on May 30, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.