Accounts Payable Specialist

Accounts Payable Specialist Pro Waste Services Inc. Erie, PA Job Details Full-time 6 hours ago Benefits Health savings account AD&D insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Outlook Filing Bachelor's degree QuickBooks Office experience Full Job Description Pro Waste Services Inc. is seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This position will assist with day-to-day accounts payable processing, invoice entry ,vendor record maintenance, vendor statement review, and payment support. Pro Waste Services Inc. is a growing, multi-location waste services company with over 100 employees, a large fleet, and millions of dollars in annual vendor activity. This role supports a high-volume accounts payable function involving fleet maintenance, fuel, parts, disposal, utilities, insurance, equipment, and other operating expenses. The ideal candidate will have a Bachelor's degree in accounting or a related field, strong attention to detail ,and the ability to work accurately in a high-volume office environment. Pro Waste Services Inc. currently uses Sage for accounting and is in the process of transitioning to Zoho Books , so the ideal candidate should be comfortable learning new systems and helping maintain accurate records during a software transition. Responsibilities Responsibilities may include, but are not limited to: Enter vendor invoices accurately and timely into the company's accounting system Assist with accounts payable processing in Sage during the current transition period Help support the company's transition from Sage to Zoho Books Review invoices for proper coding, approvals, payment terms, and supporting documentation Match invoices to purchase orders, receipts, tickets, statements, or other backup when applicable Maintain accurate and updated vendor records, including W-9s, tax IDs, addresses, contactinformation, and payment terms Track down missing, incomplete, or outdated vendor W-9 forms and other required vendordocumentation Assist with vendor setup and vendor updates in the accounting system Help maintain vendor tax records for year-end 1099 reporting Review vendor accounts for duplicate vendors, missing information, incorrect payment terms,inactive vendors, or other record issues Review vendor statements and reconcile vendor accounts Research and resolve invoice discrepancies, missing invoices, duplicate invoices, credits, or paymentissues Communicate professionally with vendors regarding invoices, payment status, account questions,and missing documentation Work with internal departments to obtain invoice approvals, backup documentation, and properexpense coding Assist with AP aging review and help ensure invoices are processed accurately and on time Track recurring monthly bills and help ensure expenses are recorded timely Assist with check runs, ACH payments, credit card payments, and other payment processing as needed Assist with credit card receipt tracking, coding, and documentation Maintain organized accounts payable files and vendor records Support month-end close by helping ensure accounts payable records are complete and accurate Assist the accounting department with other clerical, administrative, and accounting support tasksas needed Qualifications Bachelor's degree in accounting, finance, business, or a related field required Prior accounts payable, bookkeeping, or accounting office experience preferred Familiarity with Sage, Zoho Books, QuickBooks, or similar accounting software preferred Willingness and ability to learn Zoho Books required Strong computer skills, including Microsoft Excel, Outlook, and general office software Strong attention to detail and accuracy Basic understanding of invoices, vendor accounts, payment terms, and general accountingprocedures Ability to maintain organized records and follow established processes Ability to communicate professionally with vendors and internal team members Ability to work independently and manage multiple priorities Ability to handle confidential financial and vendor information professionally Dependable, organized, and comfortable working in a fast-paced office environment Preferred Experience Experience with Sage accounting software Experience with Zoho Books or similar cloud-based accounting software Experience maintaining vendor records and W-9 documentation Experience with 1099 vendor tracking and year-end vendor tax reporting Experience in a high-volume invoice environment Experience with vendor statement reconciliations Experience with credit card receipt tracking and expense coding Waste, trucking, construction, logistics, or service industry experience is a plus but not required Schedule Full-time Monday through Friday Day shift In-person position Compensation Pay will be based on experience.

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person