Accounts Receivable Clerk

Description We are looking for an Accounts Receivable Clerk to support a nonprofit organization through a contract opportunity with potential for a permanent role. This on-site position is ideal for someone who is comfortable managing billing, cash application, reconciliations, and reporting in a fast-paced accounting environment. The role also contributes to payroll support and requires strong Excel skills, accuracy, and the ability to stay organized while balancing multiple deadlines.

Responsibilities:

• Manage billing activities across multiple funding and service areas, ensuring invoices are prepared accurately and issued on schedule.
• Receive, verify, and post payments while preparing bank deposits and maintaining complete cash receipt records.
• Reconcile customer accounts and research discrepancies to keep account balances current and accurate.
• Complete sales tax reporting for the state and submit filings within established deadlines.
• Prepare aging and past-due account summaries for leadership to support collection follow-up and financial oversight.
• Reconcile general ledger accounts and confirm monthly sales activity aligns with financial records.
• Enter invoicing and payment transactions into Microsoft Business Central and maintain reliable accounting documentation.
• Provide assistance with payroll-related tasks as needed to support the broader finance team. Requirements
• Prior experience in accounts receivable, billing, and account reconciliation is required.
• Strong proficiency in Microsoft Excel is essential for reporting and daily transactional work.
• Hands-on experience with cash applications, collections, and billing processes is needed.
• Familiarity with Microsoft Business Central is preferred.
• Experience using Paycom is considered an advantage.
• Ability to work on-site in New Castle, Pennsylvania for a 40-hour work week is required.
• Strong attention to detail, organizational ability, and time management skills are necessary for success in this role.

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