Accounting Specialist

Accounting Specialist Dayt Bch Sh, FL 32118 From $45,000 a year - Full-time From $45,000 a year -

Full-time Position Summary:

An Accounting Specialist is responsible for performing a variety of accounting and financial functions to support the efficient operation of the Management Company. This position ensures accurate recording of financial transactions, timely preparation of reports, and compliance with applicable regulations and accounting standards. The role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced, deadline-driven environment.

Key Responsibilities:

Maintain accurate financial records for multiple HOA and Condominium Associations. Record and reconcile daily bank deposits, assessment payments, and other Association income. Process accounts payable, including coding, posting, and timely disbursement of vendor invoices. Review monthly financial statements for assigned Associations, including general ledger reconciliation and variance analysis. Monitor and reconcile bank accounts, reserve accounts, petty cash, and any credit cards. Assist with annual budget preparation and distribution for Associations. Assist with late notices/statements, interest, and collections coordination. Ensure compliance with Association governing documents, Florida Statutes, and generally accepted accounting principles (GAAP). Assist in annual audits/reviews and tax filings by preparing supporting documentation and working with external auditors/CPAs. Respond to Association Managers (CAMs), Board Members, and Homeowners regarding accounting inquiries. Maintain organized accounting files and records in accordance with Florida Statutes and company procedures.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. Minimum 2 years of accounting experience; HOA/condominium or property management accounting strongly preferred. Proficiency in Accounting software (experience with CINC or QuickBooks management software a plus). Strong knowledge of Microsoft Excel, Word, and Outlook. Excellent attention to detail, organizational skills, and ability to meet strict deadlines. Ability to work as a team with strong communication skills, both written and verbal. Ability to manage multiple accounts simultaneously in a high-volume environment.

Work Environment:

Full-time, in-office position (remote work not available). Professional office setting with collaboration between CAMs, administrative staff, and Board members.

Job Type:

Full-time Pay:

From $45,000.00 per year

Benefits:

Life insurance Paid time off

Work Location:

In person