Accounts Payable Specialist

Vaco is seeking qualified candidates for an immediate Long-term Accounts Payable Specialist role. Will start In-office for training period. Once trained, role will switch to a Hybrid schedule. Position Summary The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring the accurate and timely processing of invoices, expense reports, and payments. This role requires strong attention to detail, analytical skills, and the ability to work both independently and collaboratively in a fast-paced environment. Key Responsibilities Process a high volume of invoices accurately and efficiently in accordance with company policies Match invoices to purchase orders and receiving documentation to ensure proper authorization and compliance Review and verify invoices and payment requests for appropriate documentation and approvals Identify, investigate, and resolve invoice discrepancies in a timely manner Communicate effectively with vendors and internal departments to address payment inquiries and issues Maintain accurate and up-to-date vendor records, including W-9s and payment details Reconcile vendor statements and resolve any outstanding discrepancies Ensure adherence to internal controls, policies, and accounts payable best practices Assist with audit requests by preparing documentation and responding to inquiries Support vendor reporting, vendor management, and account maintenance activities Collaborate cross-functionally to resolve billing issues and improve processes Qualifications Associate's or Bachelor's degree in Accounting, Finance, or related field preferred 2+ years of accounts payable or related accounting experience High level of accuracy and attention to detail Excellent organizational and time management skills Strong communication and problem-solving abilities Proficiency in Microsoft Excel and accounting/ERP systems (e.g., SAP, Oracle, NetSuite, etc.) Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.