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Job Description
Who Is ASC:
We are a team of experts, consultants and specialists in food and beverage manufacturing who specialize in Food Safety and Quality, system development, implementation, certification and operational programs. ASC supports clients internationally and domestically on all matters of FSQA, compliance, regulatory, and system and operational support. We leverage the knowledge of our team's expertise to create platforms of growth and success by focusing on the foundation of quality assurance and food safety. Our goals are achieved through collaboration, compliance protocol, and a shared passion and vision for a world where we can trust and enjoy the foods and beverages we consume and work with our clients from all over the world to assure safe and product of the highest quality from farms to finished goods.
Location:
Hybrid (partial in-person in Thousand Oaks, CA required)
Compensation:
$40-50 / hr
Schedule:
15-20 hours; 1 day in person & 1 day remote
Job Summary:
ASC is seeking a highly organized, technology-savvy Fractional Bookkeeper to support bookkeeping, client billing, financial reporting, and accounting operations across the organization. The ideal candidate will have experience supporting consulting, professional services, engineering, agency, or project-based businesses where billing is tied to scopes of work, time tracking, fixed-fee engagements, milestones, budgets, and client-specific requirements. Success in this role requires strong accounting fundamentals, excellent attention to detail, sound business judgment, and the ability to work across multiple software platforms. The individual must be comfortable interpreting operational activities and proposal structures to ensure accurate billing, financial reporting, and documentation. Primary Responsibilities Accounting, Bookkeeping & Financial Administration Maintain accurate financial records within QuickBooks Online. Manage accounts payable, accounts receivable, reconciliations, and general ledger Support monthly, quarterly, and year-end financial close activities. Coordinate with external accountants, tax professionals, and leadership regarding financial reporting requirements. Maintain organized and audit-ready financial records and documentation. Assist with payroll administration and related financial recordkeeping. Support financial administration activities for ASC owners, including organization and tracking of financial records that impact tax planning, ownership reporting, and personal financial management. Maintain the highest level of confidentiality and discretion when handling sensitive financial information. Client Billing & Revenue Administration Generate, distribute, and track client invoices. Support Time & Materials (T&M), fixed-fee, and recurring billing structures. Verify billing accuracy against proposals, contracts, and client authorizations. Monitor invoice status, AR aging, collections activity, and payment tracking. Coordinate with Operations and leadership to identify billing discrepancies Maintain billing schedules and supporting billing documentation. Assist with revenue tracking and billing reconciliation activities. Support client audit requests related to invoicing, billing calculations, and financial documentation. Financial Reporting, Systems & Process Improvement Prepare recurring financial, billing, revenue, and collections reports for leadership. Reconcile billing, revenue, and financial records across QuickBooks, Scoro, and other systems. Maintain data integrity across financial and operational platforms. Identify discrepancies, trends, reporting gaps, and opportunities for improvement. Assist with workflow automation and system optimization initiatives. Utilize technology to improve billing accuracy, reporting efficiency, and operational visibility.
Education/Experience:
Bachelor's degree in Accounting, Finance, or related field. 3-5+ years of bookkeeping, accounting, billing, or financial operations experience. Strong understanding of bookkeeping, financial reporting, reconciliations, accounts payable, accounts receivable, and client billing. Experience supporting consulting, professional services, engineering, agency, or other project-based organizations preferred. Experience with payroll processing and familiarity with payroll software is a plus. Familiarity with regulatory requirements and compliance standards related to financial reporting and taxation. Ability to interpret proposals, scopes of work, budgets, contracts, and billing requirements. Proficiency with QuickBooks Online, Microsoft Office, and cloud-based business systems; experience with Scoro, Salesforce, Asana, or similar platforms is a plus. Strong analytical, organizational, and problem-solving skills with exceptional attention to detail. Demonstrated ability to investigate discrepancies, improve processes, and work across multiple systems. Professional communication skills, strong client-service orientation, and the ability to handle confidential financial information with discretion. Self-motivated, adaptable, and interested in growing into broader financial operations and finance management responsibilities over time.
Note:
This job description is subject to change as the needs of the business evolve.
