PART-TIME BOOKKEEPER

PART-TIME BOOKKEEPER

Mindcore Technologies Boca Raton, FL Job Details Part-time $28 - $38 an hour 1 day ago Qualifications Customer communication Teamwork Confidential information handling Interpersonal skills Spreadsheets Microsoft Office Attention to detail QuickBooks Online QuickBooks Time management Full Job Description Job Overview Mindcore Technologies is a rapidly growing Managed IT Services and Cybersecurity company providing technology solutions to businesses throughout the United States. We pride ourselves on delivering exceptional customer service while fostering a culture built on accountability, innovation, teamwork, and continuous improvement. Mindcore Technologies is a rapidly growing Managed IT Services and Cybersecurity company providing technology solutions to businesses throughout the United States. We pride ourselves on delivering exceptional customer service while fostering a culture built on accountability, innovation, teamwork, and continuous improvement. We're looking for an experienced, detail-oriented Bookkeeper to join our finance team and work alongside our Senior Bookkeeper. This is an excellent opportunity for someone who enjoys taking ownership, improving processes, and contributing to a growing technology company. Duties Client Billing & Revenue Management Prepare and process monthly recurring client invoices using ConnectWise Manage and QuickBooks Online. Review recurring agreements, contracts, project work, billable time, and expenses to ensure accurate invoicing. Reconcile labor, service items, recurring agreements, and project charges before invoices are finalized. Ensure all billable work is captured accurately and invoiced timely. Coordinate with Service Managers, Project Managers, and Account Managers to resolve billing discrepancies. Respond to client billing questions professionally and promptly. Assist with recurring agreement updates, contract changes, and pricing adjustments. Accounts Receivable Monitor customer accounts for outstanding balances. Apply customer payments accurately. Follow up on overdue invoices and manage collections professionally. Generate and review weekly Accounts Receivable aging reports. Escalate delinquent accounts when necessary. Accounts Payable Process vendor invoices accurately and on time. Verify approvals, payment terms, and general ledger coding. Reconcile vendor statements. Process ACH, wire, credit card, and check payments. Maintain accurate vendor records, including W-9 documentation. Bookkeeping & Accounting Maintain the General Ledger in QuickBooks Online. Prepare journal entries and account reconciliations. Assist with month-end closing procedures. Maintain accurate financial records and supporting documentation. Prepare financial reports for management as requested. Assist with year-end tax preparation and external CPA requests. Cash Flow Management Monitor daily cash balances. Prepare weekly and monthly cash flow reports and forecasts. Assist leadership in optimizing timing of receivables and payables. Identify potential cash flow concerns before they become issues. Bank & Credit Card Reconciliations Reconcile company bank accounts. Review AI-prepared credit card reconciliations prior to final approval. Investigate and resolve discrepancies promptly. Financial Compliance Maintain organized digital financial records. Assist with sales tax filings. Prepare annual 1099 reporting. Ensure compliance with company policies and generally accepted accounting principles (GAAP). Maintain confidentiality of all financial information. Skills QuickBooks Online ConnectWise Manage Microsoft Excel Microsoft 365 Experience with accounting automation or AI-powered bookkeeping tools is a plus. Qualifications Required 7+ years of bookkeeping or accounting experience. Strong proficiency with QuickBooks Online. Solid understanding of bookkeeping and accounting principles. Intermediate to advanced Microsoft Excel skills. Excellent organizational, communication, and time management skills. Exceptional attention to detail and accuracy. Ability to manage multiple priorities in a fast-paced environment. High level of professionalism, integrity, and confidentiality. Preferred Hands-on experience using ConnectWise Manage within a Managed Service Provider (MSP). Experience managing recurring monthly billing and service agreements. Experience supporting month-end close. Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience). Experience integrating ConnectWise Manage with QuickBooks Online. Ability to demonstrate ConnectWise billing and accounting proficiency during the interview process. We're Looking For Someone Who Is Highly organized Detail-oriented Dependable and accountable Self-motivated Process-driven Comfortable working with technology A proactive problem solver A positive team player who takes ownership of their work Work Schedule Part-Time (approximately 20-30 hours per week) Hybrid position Flexible scheduling available Office located in Boca Raton, FL Why Join Mindcore? Join one of South Florida's fastest-growing Managed IT Services providers. Work with a collaborative and supportive leadership team. Help improve financial processes using modern cloud-based systems. Opportunity for long-term growth as the company continues to expand. Flexible hybrid work environment. Competitive compensation based on experience and expertise. Be part of a company that values innovation, accountability, integrity, and continuous improvement. About Mindcore At Mindcore, we believe technology should empower businesses—not complicate them. We invest in our people, embrace innovation, and strive to build lasting relationships with

Pay:

$28.00 - $38.00 per hour

Work Location:

Hybrid remote in Boca Raton, FL 33431