Accounting Specialist

Starting in 1975 and building its reputation on a strongly held family foundation, Kuester Management Group began its endeavor as one of the Carolinas leading association management companies in 2001. We provide a full range of community management services; working alongside builders, developers, board members, and community associations, our breadth and seamlessness of capabilities allow us to utilize our expertise to provide customized solutions to all.

Position Summary:

The Accounting Specialist is responsible for supporting the financial operations of multiple homeowner associations by maintaining accurate records, processing transactions, and providing client and internal support. This position works closely with the assigned Accountant to manage billing, collections, resales, closings, and general AR-related tasks. A high level of accuracy, attention to detail, and strong communication skills are essential.

Key Responsibilities:

Daily Tasks:

Post homeowner payments received via check, lockbox, and electronic deposit. Review and correct misapplied payments and returned items. Process waivers for late fees and fines. Update homeowner account status and post new charges. Enter or delete ACH banking information. Respond to homeowner and Board inquiries via email, phone, and Zendesk. Process closings and resale certificates via HomeWise Docs. Handle clubhouse and ARC deposits. Upload welcome letters and pool fob entries as needed. Perform other duties and special projects as assigned.

Monthly Tasks:

Manage recurring HOA billing cycles using industry-specific software. Generate and send billing data files to third-party statement vendors. Review statement proofs for accuracy before finalization. Reconcile builder assessments and escrow spreadsheets. Initiate ACH drafts on homeowner accounts per schedule.

Annual Tasks:

Set up annual billing in CINC based on HOA-approved budgets. Assist with additional year-end processes as required.

Skills and Qualifications:

Strong attention to detail and accuracy in all work. Solid understanding of general ledger and basic accounting principles. Proficient in Excel and standard office applications. Comfortable working under deadlines and managing multiple priorities. Strong interpersonal and written communication skills. Experience with CINC software preferred. Minimum of 2 years' accounting experience or an associate's degree in Accounting or related field. Benefits Full Insurance package Generous PTO offering 401K matching options Team oriented service group Family owned and operated company