Accounts Payable

Job Title:

Accounts Payable Specialist Company Overview:

At Diesel Laptops, we are dedicated to revolutionizing the commercial truck and off-highway vehicle repair industry. Since our inception, we have been committed to providing cutting-edge diagnostic tools, repair information, and world-class training to our clients. Our mission is to empower technicians and repair facilities with the knowledge and tools they need to efficiently diagnose and repair vehicles, ultimately reducing downtime and improving profitability. At Diesel Laptops, we pride ourselves on fostering a collaborative and innovative work environment where every team member is valued and has the opportunity to grow. Diesel Laptops is seeking a detail-oriented and dependable Accounts Payable Specialist to support the accuracy and efficiency of our accounting operations.

This role is responsible for processing vendor invoices, managing payments, and ensuring financial records are maintained with a high level of accuracy and organization. The ideal candidate is proactive, organized, and capable of operating effectively in a fast-paced environment. Why This Role Matters This position plays a key role in maintaining the integrity of our financial operations. You will contribute to a structured and accountable accounting environment while supporting a growing organization that values accuracy, consistency, and continuous improvement. Key Responsibilities Invoice Processing and Payment Execution Process vendor invoices accurately and in a timely manner Match invoices to purchase orders and supporting documentation Ensure proper coding and approval workflows are followed Process payments via ACH, check, and other methods Vendor Management and Issue Resolution Serve as a point of contact for vendor inquiries Resolve discrepancies related to invoices and payments Maintain accurate and up-to-date vendor records Reconciliation and Reporting Assist with accounts payable reconciliations Support month-end close activities related to payables Help monitor accounts payable aging and reporting Process and Documentation Maintain organized and audit-ready records Support process improvements to increase efficiency and accuracy Follow internal controls and company policies Qualifications Required 2+ years of Accounts Payable or related accounting experience Strong proficiency in Microsoft Excel, including PivotTables High level of attention to detail and accuracy Ability to manage multiple priorities and meet deadlines Preferred Experience with NetSuite or similar ERP systems Experience in a high-volume or multi-entity environment What Success Looks Like Consistent accuracy and timeliness in invoice processing Responsive and professional communication with vendors Strong organization and documentation practices Reliable support of month-end close and reporting processes Professional Attributes Strong sense of ownership and accountability Organized and process-oriented Clear and proactive communicator Team-oriented with the ability to work independently