Bookkeeper

JOB SUMMARY

The job of the School Bookkeeper was established for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for the student body and school site activities/athletics; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

QUALIFICATIONS

Job-related experience is required.

EDUCATION

High School diploma or equivalent.

REPORTS TO

This job reports to the School Site Principal

FLSA STATUS

NONEXEMPT:

Employees primarily performing work that is subject to the overtime provisions of the Fair Labor Standards Act. Overtime pay is required.

SEE:

https://hr.umn.edu/

HR-Community/Job-Family-and-Classification/FLSA-Exempt-and-Nonexempt- JOB GOAL:

Responsibilities include working under direct supervision using standardized procedures; leading, guiding, and/or coordinating others; and monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions.

ESSENTIAL FUNCTIONS

Compiles financial information related to the school site (e.g. accounts payable/receivables, collecting, verifying, depositing all monies collected, writing receipts, preparing documentation for payroll department on certificated, classified staff and substitutes, etc.). Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines. Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines. Responsible for verifying payroll/time entry for all employees and substitutes to ensure reporting accuracy. Communicates and resolves payroll/time entry discrepancies with the payroll department and/or employees as needed. Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions. • Collects / Approves field trip finance forms and documents for the purpose of ensuring the accuracy and timely completion of transactions. Performs general clerical functions (e.g. answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities. Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs). • Prepares written materials and electronic financial information (e.g. receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing references, conveying information, and complying with established financial, legal, and/or administrative requirements. Administers basic first aid and medication as may be required due to the unavailability by a nurse. Processes financial information (e.g. all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action, and/or complying with established accounting practices. Researches discrepancies in financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing. Responds to inquiries and/or initiate requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral. Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Performs ALL other duties assigned by the Principal and/or Director of Schools.

TEMPERAMENT

(Personal Traits): ABILITY is required to schedule activities and work with a wide diversity of individuals, gather and/or collate data, and use basic math and job-related equipment. Flexibility is required to work with others in a variety of circumstances, work with data utilizing defined but different processes, and operate equipment using standardized methods. Problem-solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines, and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include establishing and maintaining constructive work relationships, adapting to changing work priorities, maintaining confidentiality, being attentive to detail, effective communication, working with frequent interruptions, and working flexible hours.

CAPACITY AND ABILITY REQUIREMENTS

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include customer service, problem-solving, performing standard bookkeeping, applying pertinent policies, regulations, and/or laws, preparing and maintaining accurate records, and operating standard office equipment, including pertinent software applications.

KNOWLEDGE

is required to perform a variety of basic math functions, read a variety of manuals, write documents following prescribed formats, present information to others, and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette, bookkeeping principles and practices, standard office machines, methods and practices of office operations, and basic computer applications (proficient in Microsoft Office Word and Excel).

TERMS OF EMPLOYMENT

180

Days SALARY:

CCS Support Staff Pay Scale; General Purpose School Budget line: 72410-161.

EVALUATION

Site Level Principal based upon yearly audits.

PHYSICAL DEMANDS

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. The job is performed in a generally hazard-free environment and in a clean atmosphere.

WORK CONDITIONS

Normal working environment.

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned. The Elementary/Middle Bookkeeper is in daily contact with office personnel, teachers, students, administration, the general public, and other work-related personnel. The ability to handle complaints, express a service-oriented attitude, communicate effectively with others, and work with limited supervision is vital.

NON-DISCRIMINATION POLICY

The Cannon County Board of Education does not discriminate because of age, race, color, gender, national origin, disability, religion, genetics, creed, or veteran status in the provision of services, programs or activities, or in employment opportunities or benefits. The Cannon County School System is an Equal Opportunity Employer and member of TN Drug-Free Workplace. Employees or applicants who need reasonable accommodations should contact Human Resources for assistance. Bookkeeper Cannon County School District Bradyville, TN 37026 Full-time Full-time

JOB SUMMARY

The job of the School Bookkeeper was established for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for the student body and school site activities/athletics; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

QUALIFICATIONS

Job-related experience is required.

EDUCATION

High School diploma or equivalent.

REPORTS TO

This job reports to the School Site Principal

FLSA STATUS

NONEXEMPT:

Employees primarily performing work that is subject to the overtime provisions of the Fair Labor Standards Act. Overtime pay is required.

SEE:

https://hr.umn.edu/

HR-Community/Job-Family-and-Classification/FLSA-Exempt-and-Nonexempt- JOB GOAL:

Responsibilities include working under direct supervision using standardized procedures; leading, guiding, and/or coordinating others; and monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions.

ESSENTIAL FUNCTIONS

Compiles financial information related to the school site (e.g. accounts payable/receivables, collecting, verifying, depositing all monies collected, writing receipts, preparing documentation for payroll department on certificated, classified staff and substitutes, etc.). Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines. Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines. Responsible for verifying payroll/time entry for all employees and substitutes to ensure reporting accuracy. Communicates and resolves payroll/time entry discrepancies with the payroll department and/or employees as needed. Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions. • Collects / Approves field trip finance forms and documents for the purpose of ensuring the accuracy and timely completion of transactions. Performs general clerical functions (e.g. answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities. Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs). • Prepares written materials and electronic financial information (e.g. receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing references, conveying information, and complying with established financial, legal, and/or administrative requirements. Administers basic first aid and medication as may be required due to the unavailability by a nurse. Processes financial information (e.g. all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action, and/or complying with established accounting practices. Researches discrepancies in financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing. Responds to inquiries and/or initiate requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral. Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Performs ALL other duties assigned by the Principal and/or Director of Schools.

TEMPERAMENT

(Personal Traits): ABILITY is required to schedule activities and work with a wide diversity of individuals, gather and/or collate data, and use basic math and job-related equipment. Flexibility is required to work with others in a variety of circumstances, work with data utilizing defined but different processes, and operate equipment using standardized methods. Problem-solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines, and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include establishing and maintaining constructive work relationships, adapting to changing work priorities, maintaining confidentiality, being attentive to detail, effective communication, working with frequent interruptions, and working flexible hours.

CAPACITY AND ABILITY REQUIREMENTS

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include customer service, problem-solving, performing standard bookkeeping, applying pertinent policies, regulations, and/or laws, preparing and maintaining accurate records, and operating standard office equipment, including pertinent software applications.

KNOWLEDGE

is required to perform a variety of basic math functions, read a variety of manuals, write documents following prescribed formats, present information to others, and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette, bookkeeping principles and practices, standard office machines, methods and practices of office operations, and basic computer applications (proficient in Microsoft Office Word and Excel).

TERMS OF EMPLOYMENT

180

Days SALARY:

CCS Support Staff Pay Scale; General Purpose School Budget line: 72410-161.

EVALUATION

Site Level Principal based upon yearly audits.

PHYSICAL DEMANDS

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. The job is performed in a generally hazard-free environment and in a clean atmosphere.

WORK CONDITIONS

Normal working environment.

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned. The Elementary/Middle Bookkeeper is in daily contact with office personnel, teachers, students, administration, the general public, and other work-related personnel. The ability to handle complaints, express a service-oriented attitude, communicate effectively with others, and work with limited supervision is vital.

NON-DISCRIMINATION POLICY

The Cannon County Board of Education does not discriminate because of age, race, color, gender, national origin, disability, religion, genetics, creed, or veteran status in the provision of services, programs or activities, or in employment opportunities or benefits. The Cannon County School System is an Equal Opportunity Employer and member of TN Drug-Free Workplace. Employees or applicants who need reasonable accommodations should contact Human Resources for assistance.