Full Charge Bookkeeper

Communities In Schools of Southeast Harris and Brazoria County

JOB DESCRIPTION

Title:

Bookkeeper Department:

Administration -

Accounting Reports To:

Chief Financial Officer FLSA Class:

Exempt Supervises:

N/A Status:

Full-Time

JOB DESCRIPTION

The position will require the ability and knowledge to process and record all accounts payable transactions, cash disbursements, and Brex debit card transactions for the organization, as well as all accounts receivable transactions, cash and credit card receipts, and donations. The bookkeeper is also responsible for general administrative office tasks such as filing, office supplies maintenance, and inventory tracking.

PRINCIPAL DUTIES

Reviews all vendor and independent contractor invoices for proper documentation, coding, and approvals. Timely records all vendor invoices into the accounting system. Accounts Payable duties as well as generates Accounts Payable Aging reports and submits weekly to the Chief Financial Officer for review and payment selection; then prints and obtains signatures on all A/P checks. Mails and distributes signed accounts payable checks, and files paid invoices by vendor Maintain accounts receivable Reviews vendor statements and answers any vendor inquiries Processes (approved) employee expense reports Reviews employee BREX debit card activity, reconciles to monthly statements, and records activity into accounting system Prepares accounts payable files for storage, as required Timely and accurately records all cash receipts into the accounting system, and files copies of cash receipts. Records online receipts for PayPal transactions. As needed, prepares miscellaneous Accounts Receivable invoices, including invoices for inventory purchases As needed, assists the CFO in the preparation of grant reports or reimbursement requests for grant awards Assists with month-end close by preparing schedules or other analysis of general ledger and journal entries accounts or allocations, including research of uncashed vendor checks Assists with vendor and cash receipts files and supporting documentation during annual financial statement audits Process employee payroll Assists with Collections for past due accounts Reconciliation of all bank accounts Reconciles Brex, Frost Bank, PayPal, Stripe, and Savings accounts for both SHC and BC agencies; uploads all signed reconciliations and statements to SharePoint and sends PDF versions to CFO and CEO for approval Processes reimbursement invoices for SHC and BC Independent School Districts, including multiple campuses and districts (e.g., Pasadena, Friendswood, La Porte, Galena Park, Deer Park, Angleton, Pearland, Alvin, Brazosport) Performs month-end closing process including AP journal entries with allocations (Premier Academy, Ergos, AT&T, Rent, Comcast), review of deposits, and AP/AR/Cash Management review for both agencies Processes recurring invoices including Curalink, Crisis invoices, contractor payments, rent, Ergos, and employee mileage; manages beginning- and end-of-month check runs and ACH preparations for both agencies Manages Campus Fund administration for SHC and BC, including loading balances and donations, converting ledger transactions to campus fund items in QBO, and generating payment reports Processes Premier Academy allocations including Procare fee transactions and revenue allocations across all school sites for both SHC and BC agencies Maintains accounting folder by updating all bank statements and financial documents to SharePoint on a monthly basis; saves and files check images by month

QUALIFICATIONS

An Associate degree or higher education in accounting, or business administration supplemented by courses in accounting Minimum of two years bookkeeping experience including accounts payable, accounts receivable, and maintenance of various supporting schedules Knowledge of QuickBooks accounting software Demonstrated proficiency in Microsoft Excel Ability to work effectively as part of a small office team Detail-oriented, with excellent organizational skills