Accounts Payable Specialist

SUMMARY:

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic finance team. This role requires a candidate who thrives in a fast-paced, high-volume environment, is proactive in solving problems, and possesses strong organizational skills to ensure accurate and timely processing of accounts payable transactions.

KEY RESPONSIBILITIES

Invoice Processing:

Accurately review, code, and process a high volume of vendor invoices in accordance with company policies and procedures.

Payment Execution:

Prepare and process check runs, ACH transfers, and wire payments on a scheduled basis, ensuring timely vendor payments.

Reconciliation:

Reconcile vendor statements and resolve discrepancies in a timely manner. Follow up on outstanding credits and unapplied payments.

Vendor Management:

Maintain vendor records, manage onboarding of new vendors, and ensure W-9s and tax documentation are current.

Month-End Support:

Assist with month-end closing activities, including accruals and AP aging analysis.

Compliance and Controls:

Ensure adherence to internal controls and accounting policies. Assist with audits as required.

Communication:

Collaborate cross-functionally with procurement, operations, and finance teams to resolve AP issues.

QUALIFICATIONS

Minimum 3 years of full-cycle accounts payable experience, preferably in a high-volume or multi-entity environment. Strong understanding of AP workflows, internal controls, and GAAP principles. Proficient in Sage and Microsoft Excel. Excellent attention to detail, accuracy, and organizational skills. Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines. Strong interpersonal and communication skills, both written and verbal. Self-starter with a solution-oriented mindset and a high sense of urgency.

NICE TO HAVE QUALIFICATIONS

Familiarity with automated AP systems or OCR technology.

WE OFFER

Competitive pay and comprehensive benefits package Competitive pay - Life is expensive! We believe in paying well Your job is safe with us. We are a fast-growing company, which means you will have opportunities to advance your career - we promote from within! Do you want to work with your friend? We offer a referral bonus! Affordable health care packages that include medical, dental, vision and life insurance 401K, 6 Company Paid Holidays, Paid Vacation Fun team celebrations year-round! Ability to earn a flexible schedule based on performance! Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.