AP Office Secretary - WJH

AP Office Secretary - WJH Dayton Independent School District

W W J H 041

- Dayton, Texas This job is also posted in Dayton Independent School District Job Details

Job ID:

5743860

Application Deadline:

Posted until filled

Posted:

May 28, 2026 5:00 AM (UTC)

Starting Date:

Aug 3, 2025 Job Description

PRIMARY PURPOSE

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

QUALIFICATIONS

Education/Certification High school diploma or GED Special Knowledge/Skills Proficient typing, word processing, and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Minimum Experience Secretarial experience, preferably in public education environment

MAJOR RESPONSIBILITIES AND DUTIES

Records, Reports, and Correspondence Prepare written correspondence forms, schedules, or reports using typewriter or personal computer. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office. Maintain a log of visitors to school. Maintasin school calendar of events. Schedule meetings and appointmnets and maintain calendar for principal. Reception and Phones Assist students, teachers, and parents as needed. Receive incoming calls, take reliable messages, and route to appropriate staff. Files Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication. Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory Receive, store, and issue supplies and equipment. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). Other Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse' s absence. Maintain confidentiality. Attendance is an essential job function. Perform other duties as assigned by the immediate supervisor.

Position Type:

Full-Time

Salary:

$14.75 to $17.71 Per Hour Job Requirements